Project Accounting Assistant | in office |Cincinnati, OH

Project Management Assistant (Accounting)

4 Days a week in office |Cincinnati, OH | $33.00-$36.00 / hour

About Auto Tech Solutions

Auto Tech Solutions is a fast-growing provider of aftermarket automotive shop equipment, delivering high-quality tools, machinery, and service solutions to independent repair shops and dealerships. From vehicle lifts and air compressors to alignment systems and A/C machines, we support the service bays that keep vehicles on the road.

Built on hustle, innovation, and hands-on customer support, Auto Tech is on a mission to bring dependable equipment and exceptional service to every corner of the garage. Backed by private investment firm Brixey & Meyer Capital (BMC), we are executing an ambitious strategy to create a leading platform in automotive equipment distribution and service.

With operations in Michigan and the Carolinas, we support customers across the region with local expertise and responsive service. This is more than a job — it’s an opportunity to join a growing organization that values initiative, rewards performance, and invests in its people. As we continue to expand, we’re looking for driven, hands-on professionals who want to grow alongside us and help shape the future of Auto Tech.

Job Summary

This position is based in our Cincinnati corporate office, which serves as the center of Auto Tech Solutions' accounting and finance functions. The role works closely with operational leaders and team members across our locations in Michigan and North Carolina to support efficient project administration, accurate financial tracking, timely billing, and successful project execution from start to closeout.

This position offers a flexible work environment that includes the opportunity to work remotely one day per week, subject to business needs and successful completion of onboarding and training. Candidates must reside within a reasonable commuting distance of the Cincinnati office, as regular in-person collaboration is an important part of the role. Relocation assistance is not provided.

The Project Management Assistant supports project accounting and administration by maintaining accurate project setup, budgets, billing, change orders, cost information, forecasting support, and financial closeout. The role works closely with Project Managers, Operations, and Finance to ensure project transactions are complete, properly documented, accurately coded, and processed timely.

Duties/Responsibilities

• Set up and maintain projects in the ERP and other applicable systems, including project structure, tasks, cost categories, project dates, budgets, billing rules and schedules, customer purchase order information, deposits, retainage, and other required project accounting attributes.
• Maintain accurate project financial information, including original and revised contract values, approved change orders, revenue and cost budgets, billed-to-date, unbilled amounts, retainage, remaining billing, and related project documentation.
• Coordinate project billing by preparing deposit, progress, milestone, time-and-material, retainage, and final invoices; obtain required billing information from Project Managers; and identify completed work that has not yet been billed.
• Administer project change orders from initiation through approval and billing, including tracking supporting costs, maintaining the change-order register, obtaining required documentation and approvals, and updating contract values, budgets, purchase orders, and billing schedules.
• Support project cost integrity by ensuring purchase orders, vendor costs, and other project-related transactions are coded to the appropriate project, task, account, subaccount, branch, and business unit; research and resolve discrepancies in…