Payroll Manager

Job Title: Payroll Manager
Location: Cincinnati, OH
Department: Accounting
Employment Type: Full-time, on-site
FLSA Status: Exempt (salaried)

Every technician, designer and team member at Ohio's fire and life-safety leader counts on a paycheck that is right and on time. If you take pride in clean, compliant payroll and want to make it even better, this is your seat.

• Eight-time Top Workplaces winner and an Inc. 5000 fastest-growing private company.
• Family-owned since 1931, with approachable leadership and real advancement across branches and departments.
• Veteran-friendly: about 30% of our team has served in the military.

Silco Fire & Security protects lives and property for more than 45,000 businesses across Ohio, Kentucky and surrounding states. We design, install, inspect, service and monitor fire protection and security systems, from fire alarms, sprinklers and kitchen suppression to video surveillance and access control. Founded in 1931 and still family-owned and operated, Silco has more than 500 team members across seven branches:
Cincinnati (headquarters), Akron, Cleveland, Columbus, Dayton, Toledo and Louisville.

As our Payroll Manager, you will own weekly payroll for more than 500 team members across seven branches in Ohio and Kentucky, from timekeeping through tax filings, including prevailing wage payroll on public projects, weekly commissions and periodic bonuses, so every employee is paid accurately and on time. You will partner with HR, Accounting and our third-party payroll tax vendor, keep Silco compliant with federal, state and local payroll requirements, and lead improvements to our payroll systems and procedures.

• Manage and process weekly payroll for 500+ employees across multiple states and branch locations.
• Maintain accurate payroll records and employee data, including timekeeping and benefit deductions.
• Partner with HR on payroll-related questions and on accurate payroll onboarding and offboarding.
• Work with our third-party vendor to make sure all payroll tax filings, including W-2s, are completed accurately and on time.
• Monitor changes in federal, state and local payroll laws and update payroll systems and procedures to match.
• Research and resolve payroll discrepancies and errors promptly, and respond quickly and clearly to employee payroll questions and concerns.
• Prepare and analyze payroll reports for management while protecting the confidentiality of payroll and employee data.
• Oversee the integration of payroll with benefits and 401(k) retirement plans.
• Build strong working relationships with employees, the Accounting team and outside parties such as taxing authorities and regulatory agencies.
• Recommend and lead improvements to payroll systems, controls and procedures.

Required

• 5+ years of payroll experience, including multi-state payroll processing.
• In-depth knowledge of payroll systems, payroll tax requirements and the accounting principles and practices related to payroll.
• Experience with HRIS and time and attendance systems.
• Working knowledge of FLSA overtime and regular-rate rules, including the treatment of commissions, nondiscretionary bonuses and multiple pay rates in the same workweek.
• Ability to keep up with changing payroll regulations and put needed updates in place.
• Strong attention to detail, discretion with confidential information, and clear written and verbal communication skills.
• Experience administering commission and incentive pay plans.
• Experience managing or leading payroll staff.

Preferred

• Certified Payroll Professional (CPP) certification.
• Payroll experience in a service-industry environment with field technicians, overtime and multiple pay rates.

• Prolonged periods of sitting at a desk and working at a computer.
• Frequent use of hands and fingers to type, use a mouse, handle paperwork, and operate standard office equipment.
• Ability to read a computer screen and printed documents for extended periods.
• Ability to communicate clearly by phone, email, video call, and in person.
• Occasional standing, walking, bending, and reaching to file documents and move around the office.
• Able to occasionally lift and carry up to 20 pounds, such as files, supplies, or boxes of paper.
• Ability to remain alert and focused while performing detailed or repetitive tasks.
• Work is performed primarily in an office environment with moderate noise levels.
• Medical, dental and vision insurance; accident and illness insurance;
  Flexible…