Staff Accountant II

Job Location:

Reading Road
- Cincinnati, OH 45237

Position Type:
Full Time

Education Level: 4 Year Degree

Salary Range: $58,160.00 - $87,240.00 Salary

Job Category:
Accounting

BETHANY HOUSE SERVICES

FLSA:
Exempt

Reports to:

Controller

Department:
Finance

Job Grade: H

Status:
Fulltime

The Staff Accountant II
- Grants & Payroll is an intermediate professional accounting position responsible for grant accounting and financial management, grant billing and reporting, payroll processing and accounting, the operating bank reconciliation, and payroll and employee benefit-related balance sheet reconciliations. The position requires greater independent judgment, analysis, and knowledge of grant and payroll requirements and works closely with the Controller, Program Directors, Human Resources, and other Finance staff to support accurate financial reporting, grant compliance, and timely payroll operations.

• Coordinate with BHS staff to ensure grant cycle is complete and all funding requirements are met.
• Prepare the annual budget for the Federal grant applications.
• Prepare Foundation grant budgets at the direction of the Grant Manager.
• Liaison between program directors and partner organizations to ensure matching documentation is received and meets funder requirements.
• Responsible for Funder Grid, which lists the grant contracts and summarizes the details for use by executive staff and the Board of Directors.
• Responsible for the completion of the grant cycle, ensuring all deadlines and requirements are met from application to close-out.
• Monitor, analyze, and maintain financial transactions for programs funded by Federal, state, local, and private grants and contracts.
• Track grant revenues and expenditures by funding source, program, department, and project and reconcile grant-specific subsidiary records to the general ledger.
• Prepare grant billings, reimbursement requests, receivable entries, financial reports, and grant close-out information according to funder requirements and deadlines.
• Monitor grant expenditures against approved budgets and eligible cost requirements
• Prepare spending projections and identify potential under spending, overspending, match shortfalls, recaptures, or other funding concerns for Controller review.
• Maintain grant dashboards, funder tracking schedules, required match schedules, and grant budgets.
• Maintain salary matrix of budgeted positions in accordance with individual grant awards.
• Verify financial components of grant applications and awarded agreements and enter approved budgets into the accounting system.
• Work with Program Directors and Finance staff to research and resolve grant coding, allocation, and expenditure issues.
• Maintain a working knowledge of assigned programs, funders, contract terms, eligible costs, reimbursement requirements, and fiscal periods.
• Present grant status and projections to BHS staff at quarterly grant management meetings.
• Provide recommendations on spending levels to ensure grant funding is spent within the grant terms.
• Reconcile grant rent and other grant-specific activity between program systems, including Clarity, and Financial Edge as applicable.

• Maintain a working knowledge and understanding of the full payroll cycle, including gross-to-net payroll calculations, employee deductions, employer-paid benefits, payroll taxes, wage and tax reporting, payroll liabilities, general ledger accounting, and year-end payroll reporting.
• Establish and maintain the annual payroll calendar, including payroll processing dates, pay dates, holidays, and year-end deadlines.
• Review biweekly timecards for completeness, accuracy, and required management approval and coordinate/process biweekly payroll with the payroll provider.
• Review payroll reports for reasonableness and accuracy prior to finalization and research identified discrepancies with Human Resources, employees, managers, or the payroll provider as appropriate.
• Understand Federal, state, and local payroll tax withholding and employer tax requirements sufficiently to review payroll-provider activity, identify discrepancies, and coordinate corrections, while the payroll provider is responsible for filing and remitting applicable payroll taxes.
• Review and approve payroll tax account requests and notices through the payroll system and coordinate resolution of payroll tax issues with the payroll provider and Controller.
• Maintain…