Administrative Specialist

Career Opportunities with GBQ Holdings LLC

A great place to work.

Current job opportunities are posted here as they become available.

Provides a wide range of administrative support to the Cincinnati Office. Ability to multi-task and prioritize workload. Ability to take on projects with little supervision and sometimes strict time constraints.

• Maintains client information in tax software - CCH.
• Formats correspondence for partners, directors, managers and staff.
• Assists with associates’ travel arrangements for work-related trips, e.g. air travel, ground transportation, hotel, etc. and submitting the appropriate documents for credit card reconciliation.
• Provides phone coverage and front desk duties for the Cincinnati Office.
• Miscellaneous administrative duties including, but not limited to, answering incoming calls to partners and directors, copying and scanning documents, etc.
• Handles day-to-day building and|or maintenance requests.

• Tracks and reports actual client-related time.
• Consistently utilizes all firm and department software efficiently.
• Involvement with internally focused projects to improve procedures by participation in committees, technical training, HR initiatives and other firm related projects.

• Works to identify opportunities to reduce costs within the firm.
• Provides other services in addition to core administrative services.
• Demonstrates excellent written and verbal communication skills.

• Utilizes appropriate procedures to completion to produce a high quality work product.
• Demonstrates comprehension of relevant accounting knowledge, technology concepts and other methodologies.
• Works in collaboration with the other administrative team members to help ensure a consistent and efficient workflow.

• Exemplifies Brand Attributes of the firm.
• Complies with all policies and procedures of the firm.
• Demonstrates the ability to work individually or in a team environment and address conflict with peers and superiors.
• Enhances firm collaboration through interactions with associates from other departments.
• Consistently seeks feedback from performance manager and focuses on enhancing and developing professional and technical skills.

• Three – five years of administrative experience.
• Strong proficiency in the use of technology and PC applications, specifically, but not limited to, Microsoft applications, e.g. Word, Excel, PowerPoint, Outlook.
• Ability to multi-task and prioritize workload.
• Must exhibit attention to detail.
Must have excellent written and oral communication skills.

The Administrative Specialist will report directly to a Performance Manager who will provide any necessary guidance relative to administrative issues or work performance through the formal evaluation process.

Ability to work evenings and weekends based on time of year and client demands.