Sr Executive Assistant & Corporate Events to CEO

Sr Executive Assistant & Corporate Events to the CEO

VITAS Healthcare is seeking a Senior Executive Assistant & Corporate Events professional to serve as a trusted partner to our Chief Executive Officer (CEO). This position is ideal for a poised, discreet, and driven individual who thrives in dynamic environments and understands the power of thoughtful execution. The Senior Executive Assistant must be polished, proactive and have the ability to manage complexity with grace.

All duties and responsibilities are performed in accordance with VITAS Healthcare Corporation’s policies, procedures, guidelines, contractual commitments, and governmental regulations.

This position provides high‑level administrative support to the CEO while also overseeing the coordination of corporate events that reflect VITAS Healthcare's mission, values, and strategic objectives. The ideal candidate will demonstrate exceptional organizational skills, sound judgment, and the ability to manage confidential information with the utmost discretion.

• Orchestrate the CEO’s calendar, travel, and meeting logistics with precision and foresight.
• Serve as the primary liaison for internal and external communications, exercising sound judgment and discretion.
• Prepare and refine executive‑level documents, presentations, and correspondence.
• Maintain confidential records and files with integrity and care.
• Anticipate the CEO’s needs and proactively prepare materials, insights, and follow‑ups.
• Coordinate board and leadership meetings, including agendas, materials, and minutes.
• Manage expense reports and administrative workflows with efficiency and accuracy.
• Strategically manage a highly dynamic and complex executive calendar, balancing internal meetings, external engagements, travel, and personal commitments.
• Prioritize and coordinate appointments across multiple time zones, ensuring alignment with organizational priorities and minimizing scheduling conflicts.
• Serve as gatekeeper and facilitator—screening requests, anticipating needs, and proactively adjusting the schedule to accommodate shifting demands.
• Collaborate with senior leaders, board members, and external stakeholders to secure time‑sensitive meetings and maintain seamless communication.
• Ensure the CEO is fully prepared for each engagement by providing agendas, background materials, and briefing documents in advance.
• Maintain flexibility and responsiveness to last‑minute changes, urgent requests, and high‑stakes scheduling scenarios.
• Lead the planning and execution of corporate events— from leadership summits to employee engagement initiatives.
• Manage event budgets, negotiate vendor contracts, and oversee logistics.
• Collaborate with cross‑functional leaders to align event goals with organizational priorities.
• Manage venue selection, catering setup, and on‑site execution with grace under pressure.
• Create event timelines, communications, and registration processes.
• Conduct post‑event evaluations and deliver insights for continuous improvement.

• Minimum 8 years of executive‑level administrative support experience (CEO support preferred).
• Proven success in corporate event planning and execution.
• Bachelor’s degree required.
• Mastery of Microsoft Office Suite and virtual collaboration tools.
• Exceptional written and verbal communication skills.
• Impeccable organizational and time‑management abilities.
• Demonstrated ability to handle highly confidential information with discretion and professionalism.
• Calm, composed presence with a proactive mindset and high emotional intelligence.

Bachelor’s degree required.

At VITAS Healthcare, we don’t just talk about values—we live them. This role offers the opportunity to work alongside executive leadership in a purpose‑driven organization that prioritizes care and empathy. Ready to bring your professionalism and purpose to a role that matters? Apply today and become part of an excellent team.