Executive Assistant

Overview

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with.

Perform administrative and clerical tasks in order to ensure efficient operations of the office/business unit and support personnel in their duties, according to company’s policies and local requirements.

• Perform office duties: type up documents, perform filing, update computer records, use office equipment like printers, photocopiers and fax machines
• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies
• Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs

• Schedule meetings and ensure venues and equipment for meetings
• Take notes during meetings and prepare meeting minutes
• Make travel arrangements for staff

• Respond to routine inquiries from internal or external sources, for example on the organization's location, hours of operation, phone numbers, or email address
• Receive phone calls and re‑direct callers to the desired recipients
• Take and distribute accurate messages

• File and retrieve documents and reference materials, conduct research, collect and analyze data to prepare reports and documents
• Revise and suggest improvements to processes and record‑keeping systems

• Post‑secondary education in business, computers, or office management is an asset
• At least 2 years of experience in administrative support role

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives. You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions. Every essence of you enriches our world. Diversity of perspectives fuels innovation and fosters deeper connections with our employees, customers, and partners.

At Givaudan, we are dedicated to cultivating an inclusive environment where every individual’s voice is valued and has the power to shape our world. Join us in making a difference together.