Gift Administration Specialist

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At the University of Cincinnati Foundation, we commit ourselves to providing a place where everyone belongs. We care deeply about those in our community, while also taking care to nurture new relationships. We have the courage to dream big, drive excellence and uphold integrity in our work.

The Gift Administration Specialist is a non-exempt (hourly) position employed by the University of Cincinnati Foundation (UCF) and reports to the Director, Gift Administration.

Gift Administration is responsible for the maintenance and upkeep of the alumni and donor database ensuring accurate gift and constituent information. The Gift Administration Specialist assists the department – ensuring that data is accurate, current and meets all data quality standards, including entering of gifts and participating in recurrent data hygiene activities, data appends, and other related duties.

• Understand and comply with the UC Foundation Gift Acceptance Policy, IRS and CASE standards for gift processing, recognition and recording in the donor database.
• Process and oversee gifts and pledge batches from Scale Funder, QGiv, and BBIS online gifts and event registrations, and handle data update requests that accompany those gifts.
• Process and enter Ticketmaster files from UC Athletics to ensure correct entry into BBCRM.
• Ensure all gifts are promptly and accurately entered while accurately determining appropriate gift designation, solicitation code and other gift attributes for correct gift/pledge reporting.
• Scan, process and oversee gift entry for all checks, wire transfers and gifts of stock, and handle data update requests that accompany those gifts.
• For the Foundation’s employee giving campaigns for UC and UC Health:
• Collect, record and report all payroll deduction gifts.
• Ensure accuracy and timely reporting of all payroll deduction details to UC, UCF and UCH payroll teams.
• Partner with the Annual Giving team to ensure support of active campaigns, and accuracy of gift details and reporting mechanisms.
• Manage records for employee giving to Arts Wave, Community Shares and United Way including collection, recording and reporting regularly to UC Payroll to ensure accuracy of payroll deductions.
• Update constituent records in BBCRM from requests received from UCF staff and constituents. Utilizing the Team Dynamix ticketing system, receive, prioritize, clarify, and track processing, and communicate these record updates.
• Assist with maintaining the data integrity & hygiene of the BBCRM database through mass data updates, imports, and direct record management.
• Work with donors and staff to resolve gift-related issues and reconcile records.
• Other duties, as assigned.

• Bachelor’s degree preferred with 2 years of demonstrated experience entering and managing data.
• Organized and detail oriented with the capacity to work in an environment with frequent interruption.
• Ability to work in a team environment and interact professionally with a wide spectrum of individuals, including faculty, staff, administration, alumni, and donors.
• Ability to concentrate and focus on computer applications for extended periods of time.
• Computer literacy and proficiency, including Microsoft Office Suite with high proficiency in Excel.
• Ability to process and manage large quantities of data in a logical and analytical fashion.
• Strong understanding of relationship databases such as Blackbaud CRM.
• Detail-oriented with the ability to solve problems and handle multiple and complex tasks with accuracy while maintaining a professional demeanor in a fast-paced work environment.
• Ability to exercise discretion and maintain confidentiality of sensitive information.
• Ability to perform the duties and responsibilities of this position in a competent manner following the highest standards of professionalism, integrity, accountability, responsibility, cooperation and customer service.

The anticipated starting hourly rate range for the Gift Administration Specialist role is $21.50 to $27.50
. When determining final offer amount the UC Foundation…