Administrative Coordinator Pool - IDEA Cincinnati Region

Position: Administrative Coordinator Applicant Pool - IDEA Cincinnati Region (Future Vacancy)

This job posting is not for any specific role that is currently open. Instead, applying to this posting allows IDEA to gather your information and assess your fit and move quickly once our team identifies an available opportunity for the  Academic Year with an intended start in July 2026. Please continue to monitor our Career Site and apply to any current vacancies that match your interests.

Role

Mission

IDEA Administrative Coordinators provide clerical support to the principal(s), so that the principal can maximize his/her time due to reliable, efficient administrative support. By prioritized scheduling, streamlined communication, and thorough logistical preparation for events, the administrative assistant enables the principal(s) to maximize their impact in helping make college for all children a reality.

What We Offer Compensation

Compensation for this role is set at an hourly rate ranging between $18.49 for 0 years of experience and $23.11.

Other Benefits

We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:

• Paid Family Leave:
  Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
• Tuition Reimbursement:
  Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
• Employer-Paid Mental/Behavioral Health: 5 face‑to‑face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work‑life services available at no cost.

Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

What You Bring -- Competencies Qualifications

• Education:
  
  High school diploma required, associate’s or bachelor’s degree preferred
• Experience:
  
  2+ years’ experience working in an administrative support position

Knowledge and Skills

• High-level proficiency with Microsoft Office
• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Exceptional organizational skills
• Ability to follow written instructions
• Experience working in an administrative support position
• Ability to think proactively and work with minimal direction
• Ability to pleasantly communicate with all levels of staff and the public

What You’ll Do -- Accountabilities Responsibilities

• Manage principal’s correspondence, including answering incoming phone calls, emails, and letters
• Plan, prepare, and update principal’s calendar
• Schedule events and plan logistics for meetings
• Reconcile credit cards and prepare monthly expense reports
• Other duties as they arise, including but not limited to covering the front office during receptionist lunch breaks or vacancies
• Provide student supervision during lunch/recess duty
• Complete duty assignments during school dismissal (may include walker escorting, bus loading, car‑rider loading, front office phone communication)
• Call families of absent students each day
• Call families of absent students to schedule meetings with the principal or other leadership team members as needed based on student absence volume
• Coordinate with campus leaders and grade level team leaders to ensure regular family communications occur through newsletters, social media, and school events
• Onboard new students and families throughout the year as needed on behalf of principal
• Prepare and manage employee break and supply rooms (may include organizing, decorating, restocking, or cleaning as needed)
• Receive deliveries and enter into purchasing system to ensure accurate and timely vendor payments

We look for Team and Family who embody the following values and characteristics

• Believes and is committed to our mission and being an agent of change: that all students are capable of…