Administrator, Executive Office

Girl Scouts of Western Ohio is seeking an Administrator, Executive Office to join our team! The role manages the office of the CEO and provides exceptional executive-level support, constituent service, and project management for the Chief Executive Officer, Executive Team, and Board of Directors. The Administrator is the CEO’s trusted counsel and must be a highly resourceful individual with strong emotional intelligence, self‑motivation, leadership through influence, and strong communication and analytical skills.

This position is based out of our headquarters – the Cincinnati Girl Scout Center in Blue Ash, Ohio.

• Oversee efficient management of all CEO Office operations, administration, projects, initiatives and communications (including presentations, reports, letters, email, publications, social media, greetings, voicemail, and phone). Serve as primary point of contact for internal and external constituencies on all matters related to the office or the Board of Directors.
• Manage the CEO’s office and ensure administrative support is timely, accurate and of the highest standard in accordance with organizational guidelines and process. Manage a diverse range of matters submitted for the CEO’s consideration or approval, determine priorities, and approval processes. Manage all purchasing and contract approvals requiring CEO oversight and administrative and governance budgets.
• Prepare agendas and manage all logistics for executive and senior leadership team meetings, including in‑house presentations, reports and scheduling. Coordinate activities, set agendas and manage deliverables to ensure the CEO is prepared for all meetings and events.
• Provide management and oversight of CEO’s calendar and correspondence, composing written communications. Respond appropriately to a range of confidential and sensitive business needs, meeting requests and other matters, ensuring appropriate counsel, follow‑up and resolution.
• Provide administrative support including CEO’s travel, timesheet approvals, expense reporting, hosting guests, IT, onboarding leadership staff and all day‑to‑day executive support functions.
• Provide council‑wide support to GSWO including staff onboarding/offboarding, office administration, notary service, submitting maintenance requests, IT support, office security and emergency response.

• Oversee all board and governance planning and administration for the Board of Directors, Board Development Committee, task groups/committees, and National Council delegation. Serve as first point of contact and manage communications for all board and governance activities.
• Ensure the Board and related committees are regularly informed on relevant GSUSA and council matters. Create and compile all necessary materials, reports, presentations and correspondence for review and approval on schedule. Manage all communications and governance tasks pre‑ and post‑meetings.
• Coordinate all board and committee activities: annual agenda and schedule, roster, mission engagement calendar, conflict of interest, volunteer agreements, compliance and scorecards, demographic surveys, board monitoring and surveys, meeting preparation, minutes, manuals and Board portal administration.
• Ensure compliance with Council bylaws, board policies, procedures and manuals.
• Facilitate Board and delegation engagement with membership. Manage the annual election, annual meeting and special meetings of the Voting Council or membership, including notice, slate preparation, credentialing, education sessions, agenda and presentations, minutes, and communications.
• Serve as the National Council Delegation Liaison and manage all aspects of delegation recruitment, education, travel logistics, proposal management, membership engagement and other delegation activities.
• Serve as primary council contact with GSUSA to manage and administer Charter requirements, GSUSA board opportunities with council and Blue Book compliance, GSUSA convening registration, travel and reimbursement.

• Associate’s degree or equivalent work experience in senior administrative management.
• At least five years of experience in…