Fine Arts Administrative Assistant

FINE ARTS ADMINISTRATIVE ASSISTANT

PART TIME, NON-EXEMPT - 20 HOURS PER WEEK, 11 MONTHS

REPORTS TO THE DIRECTOR OF FINE ARTS

WEDNESDAY AND FRIDAY - 8:00 AM - 5:00 PM

OCCASIONAL NIGHTS AND WEEKENDS AS REQUIRED

This eleven-month, part-time position reports to the Director of Fine Arts.

This role will support all administrative functions of the Fine Arts Program.

Occasional nights and weekends are required to support Fine Arts events.

A calendar of events will be provided in advance.

• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficient in business software including Microsoft Word, Excel, PowerPoint, and Adobe Suite. Experience using Canva and Asana preferred.
• Excellent verbal, written, and interpersonal communication skills
• Self-starter, with a high level of personal initiative
• Ability to manage multiple responsibilities and seasonal peaks in workflow
• Enjoy working in a fast-paced, collaborative, team environment
• Critical thinker and creative problem solver, willing to learn and apply new platforms and processes

• Manage department archives
• PowerPoint presentation creation
• Event ticketing and box office management
• Set-up and maintenance requests
• Survey creation and tracking

CHCA is an equal opportunity employer. All qualified candidates will be considered.

Essential functions under the Americans with Disabilities Act may include any of the duties, knowledge and skills listed above. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular attendance is an essential function of this job.

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

WORK ENVIRONMENT:
The noise level in the work environment is usually moderate.

MENTAL FUNCTIONS:
While performing the duties of this job, the employee is required to compare, analyze, communicate, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.