Administrative Coordinator Pool - IDEA Cincinnati Region

Position: Administrative Coordinator Applicant Pool - IDEA Cincinnati Region (Future Vacancy)

Administrative Coordinator Applicant Pool – IDEA Cincinnati Region (Future Vacancy)

We are collecting applications for upcoming Administrative Coordinator positions for the 2026–2027 academic year, with an intended start in July 2026. Apply now to allow IDEA to evaluate your fit and move quickly once an opening becomes available.

Role Mission

IDEA Administrative Coordinators provide clerical support to principals, enabling them to maximize their time through reliable, efficient administrative assistance. By prioritizing scheduling, streamlining communication, and thoroughly preparing logistics for events, the Coordinator enables principals to focus on advancing our mission of college access for all children.

What We Offer Compensation

Hourly rate ranging between $18.49 for 0 years of experience and $23.11.

Other Benefits

• Paid Family Leave: up to 8 weeks of paid leave for birth or adoption, based on tenure and caregiver designation.
• Tuition Reimbursement: up to 50% of tuition toward a qualifying degree program, up to $5,250 per year, subject to manager discretion and budget availability.
• Employer‑Paid Mental/Behavioral Health: 5 face‑to‑face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work‑life services at no cost.
• Dental and vision plans; disability and life insurance; parenting benefits.
• Flexible spending account options; generous vacation time; referral bonuses; professional development.
• 403(b) plan; possible relocation allowance if applicable.

What You Bring – Competencies Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred.
• 2+ years’ experience in an administrative support position.

Knowledge and Skills

• High‑level proficiency with Microsoft Office.
• Proficient keyboarding skills.
• Effective organization, communication, and interpersonal skills.
• Exceptional organizational skills; ability to follow written instructions.
• Proactive mindset with minimal direction.
• Excellent communication with staff and the public.

Responsibilities

• Manage principal’s correspondence: answering phone calls, emails, and letters.
• Plan, prepare, and update principal’s calendar.
• Schedule events and plan logistics for meetings.
• Reconcile credit cards and prepare monthly expense reports.
• Cover front office during receptionist lunch breaks or vacancies.
• Supervise students during lunch/recess duty.
• Complete duties during school dismissal (e.g., walker escorting, bus loading).
• Call families of absent students daily; schedule meetings with leadership as needed.
• Coordinate with campus leaders and grade‑level team leaders for family communications.
• Onboard new students and families throughout the year on behalf of the principal.
• Prepare and manage employee break and supply rooms.
• Receive deliveries and enter into purchasing system for vendor payment.

Values and Characteristics We Seek

• Commitment to our mission of college access for all students.
• Results‑focused and accountable.
• Propensity for action—willing to learn from mistakes.
• Works with urgency and purpose to drive student outcomes.
• Adapts to ambiguity and change in a high‑growth environment.
• Openness to feedback and collaboration across departments.
• Professionalism and integrity as a model for colleagues and students.

About IDEA Public Schools

IDEA Public Schools started in 2000 as a small school with 150 students and has grown into a multi‑state network of tuition‑free, Pre‑K–12 charter schools serving over 80,000 students. We are nationally ranked and dedicated to sending 100% of our graduates to college.

Staff Culture and Belonging

Our Staff Culture and Belonging Team uses Core Values to promote human connection, integrity, respect, and belonging for all members.

How to Apply

Submit your application online through Jobvite as soon as possible.

EEO Statement

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. For inquiries about compliance with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, or Title II of the ADA, contact Human Resources at (956) 377‑8000.

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