Sr Executive Assistant

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• Coordination:
  Coordinate work, schedules, activities, information, and processes. Prioritize tasks, schedule travel for multiple individuals, manage budgets, and integrate complex calendars for cabinet‑level officials. Organize conferences, meetings, and interviews; adapt to changing priorities and ensure follow‑up. Support complex projects from concept to completion and establish reporting systems, office procedures, and related policies.

• Communication:
  Develop and maintain efficient internal communication processes to support the activities of the department/division. Communicate effectively with executive‑level personnel, act as a liaison with external organizations, represent the department/program head, diffuse crises in the absence of the manager, and act as a gatekeeper to triage requests and escalating as needed. Spearhead public speaking engagements and provide follow‑up to bring issues to conclusion.

• Finance/HR:
  Complete and process forms, documents, and reports; maintain personnel files; participate in the interview process for administrative staff; prepare HR forms for signatures; monitor budget expenditures, identify variances, assist with revenue/expense tracking, and help with annual budget preparation.

• Technology:
  Use software applications to create and edit workbooks, documents, and presentations; utilize database queries to review data and identify variances.

• Writing/Editing:
  Compose, edit, and distribute documents; initiate correspondence as division/department representative; take and prepare minutes, review and distribute independently; prepare board packets; research data and compile reports; produce newsletters and proposals.

• High school diploma or equivalent
• 5+ years of work experience in a related job discipline

• 5+ years of administrative work experience in a healthcare setting
• Strong technical skills in Microsoft Outlook, Excel, Word, and Power Point
• Strong attention to detail and excellent communication skills—written & verbal

Primary

Location:

T

Schedule:

Full time

Shift: Day (United States of America)

Department:
Pediatrics / CCRF Admin

Employee Status:
Regular

FTE: 1

Weekly

Hours:

40

At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s.

• Recognized by U.S. News & World Report as one of the 10 best Children’s Hospitals in the nation for more than 15 years
• Consistently among the top 3 Children’s Hospitals for National Institutes of Health (NIH) Funding
• Recognized as one of America’s Best Large Employers (2025) and Best Employers for New Grads (2025)
• One of the nation’s most innovative companies as noted by Fortune
• Consistently certified as a great place to work
• Leading disability employer as recognized by the National Organization on Disability
• Magnet® designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC)

We Embrace Innovation—Together. We believe in empowering our teams with the tools that help us work smarter and care better. That’s why we support the responsible use of artificial intelligence. By encouraging innovation, we’re creating space for new ideas, better outcomes, and a stronger future—for all of us.

Comprehensive Job Description Provided Upon Request.

Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability