Administrative Assistant

Job Responsibilities

• Coordination – Schedule and coordinate conferences, meetings, interviews, and appointments. Resolve scheduling conflicts independently, anticipate problems, and coordinate conference calls, teleconferences, and video conferencing. Perform advanced library searches using electronic resources. Act as liaison for physical moves, work with outside vendors, plan and oversee special events, programs, conferences, and symposiums. Set up, operate, and maintain office equipment.
• Communication – Research information following well‑defined paths and respond to a multitude of requests. Serve as a resource on department policy and processes. Work effectively with other departments, external agencies, and vendors. Troubleshoot problems and propose solutions.
• Technology – Use software applications to create and edit workbooks, documents, and presentations. Understand departmental software functions and organize information accordingly. Produce database queries and review data for variances.
• Writing/Editing – Produce well‑written notes, documents, or communications. Transcribe medical dictation. Take meeting minutes and format for final review. Compose and edit correspondence, reports, and proposals. Review, prepare, and submit grant materials to meet submission requirements. Type, format, and submit scientific manuscripts and journal reviews. Provide manuscript and reference support.
• Financial/Human Resources – Process payroll information and other payroll liaison tasks. Compile departmental budget information and perform data entry for expense tracking. Assist with completion of HR forms, account reconciliation, validate information accuracy, and resolve discrepancies. Liaise with Human Resources Management Services to facilitate personnel processes.

• High school diploma or equivalent.
• 2+ years of work experience in a related job discipline.

Burnet Campus

Full time

Day (United States of America)

Endocrinology

Regular

1

40

Annualized pay may vary based on FTE status $20.57 - $25.72

At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose.

Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability.