Sr Executive Assistant

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• Coordination:
  Coordinate work, schedules, activities, information, and processes. Prioritize tasks. Schedule travel for multiple individuals and locations, considering budget, preferences, and time constraints. Act independently to integrate complex calendars for cabinet-level individuals, ensuring internal and external commitments are met. Schedule and coordinate conferences, meetings, and interviews, using judgment on time management. Adjust to changing priorities that impact the organization and ensure appropriate follow-up.
  
  Support complex projects and processes from concept to completion, establishing reporting systems, office procedures, and related policies. Identify resources and processes to complete projects and recommend to appropriate personnel.
• Communication:
  Develop and maintain efficient internal communication processes for the department/division. Communicate effectively with executive-level personnel. Serve as a department/program representative at meetings, relay relevant information, and follow up. Liaise with external organizations and leaders. Represent the department/program head as an agent to handle procedural issues and communicate results. Diffuse crises or critical situations in the manager’s absence. Act as a gatekeeper, directing people appropriately, escalating as needed.
  
  Own issues and concerns communicated to the department/program and provide follow-up to conclusions. Ensure important operational information is communicated to appropriate staff. Speak publicly as a representative of the department.
• Finance/HR:
  Complete and process forms, documents, and reports. Maintain personnel files. Participate in the interview process for administrative staff. Prepare HR forms for signatures. Monitor budget expenditures, identifying and researching variances. Assist in tracking revenue, expense, and allocations. Provide applicable reports. Track funding and maintain accurate balances. Research information for major purchases. Assist with annual budget preparation.
• Technology:
  Use software applications to create and edit workbooks, documents, and presentations. Understand software functions used in the department and apply this knowledge to organize information. Produce queries from databases and review data for variances.
• Writing/Editing:
  Compose and distribute documents. Initiate correspondence as department representative in response to executive requests. Take and prepare minutes, reviews, and distribute independently. Prepare board packets. Research data and compile reports. Compose and edit documents such as newsletters and proposals.

Work has organization-wide impact and routine responsibility to triage requests, including confidential and sensitive information, through support of Senior Vice Presidents or Institute Directors.

• High school diploma or equivalent
• 5+ years of work experience in a related job discipline

• 5+ years of administrative work experience in a healthcare setting
• Strong technical skills in Microsoft Outlook, Excel, Word & Power Point
• Strong attention to detail and excellent communication skills – written & verbal

Primary

Location:

T

Schedule: Full-time

Shift: Day (United States of America)

Department: Pediatrics / CCRF Admin

Employee Status: Regular

FTE: 1

Weekly

Hours:

40

At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s.

• Recognized by U.S. News & World Report as atop 10 best Children's Hospitals in the nation for more than 15 years
• Consistently among the top 3 Children's Hospitals for National Institutes of Health (NIH) funding
• Recognized as one of America’s Best Large Employers (2025),…