Executive Assistant

Intelligent Executive Assistant to the Founder

High-Trust | Strategic | AI-Enabled Role

Location:

Hybrid (some travel for events)

Role Type:
Part-Time (potential for Full-Time if supporting Content & Social Media)

About the Role

We’re partnering with a fast-growing B2B SaaS company operating at the intersection of enterprise systems and modern digital workflows. As the company scales, the Founder is seeking a high-capacity, intelligent Executive Assistant to act as a true operational partner.

This is not a traditional administrative role.

This is a strategic, high-trust position designed for someone who thrives on organizing complexity, protecting executive focus, and using AI tools to move faster and smarter.

You’ll function as the Founder’s command center—owning time, priorities, communication, and follow-through across the executive team.

What You’ll Do Calendar & Time Management

• Own and optimize the Founder’s calendar with ruthless prioritization
• Coordinate internal and external meetings, ensuring prep and follow-ups are captured
• Build weekly agenda structures aligned to monthly and quarterly priorities

Communication Management

• Triage and draft communications across email, Slack, and other channels
• Maintain inbox hygiene, escalate what matters, and handle routine responses
• Ensure the Founder is always briefed on what truly requires attention

Travel & Event Support

• Manage complex domestic and international travel logistics
• Prepare travel briefs including meetings, objectives, and key contacts
• Support the Founder at select conferences and events (travel required)

Priority & Focus Management

• Track quarterly, monthly, and weekly priorities tied to strategic OKRs
• Act as a focus partner—protecting time and reducing distractions
• Ensure execution stays aligned with company objectives

Weekly Executive Review

• Prepare structured weekly reviews covering progress, risks, and upcoming priorities
• Flag bottlenecks early and recommend schedule or priority adjustments

Executive Team Coordination

• Follow up with senior leaders on initiatives, deadlines, and blockers
• Capture status updates and surface decisions requiring Founder input
• Maintain cross-functional alignment and accountability

Project & Process Management

• Maintain dashboards for key initiatives and strategic work streams
• Proactively chase deliverables so nothing falls through the cracks
• Improve workflows across Sales, Marketing, Product, Engineering, and Operations

Content, PR & Social Support (optional path to full-time)

• Draft or refine executive presentations and thought leadership content
• Support Linked In posts, blogs, PR pitches, and speaking materials
• Turn raw ideas into polished, high-impact narratives
• Strong PowerPoint and written communication skills required

AI-Enabled Productivity

• Leverage tools such as ChatGPT, Notion, Zapier, Calendly, Slack automations, and similar platforms
• Build automations for inbox triage, meeting notes, task routing, and dashboards
• Continuously identify opportunities where AI can increase executive leverage

What We’re Looking For Required Experience

• 5+ years supporting Founders or C-level executives (SaaS/startup experience preferred)
• Experience in fast-paced, high-growth environments
• Exceptional written and verbal communication skills
• High discretion with confidential information
• Advanced proficiency with modern productivity tools
• Strong understanding of AI tools and workflow automation

Ideal Profile

• Thinks like a Chief of Staff, executes like an elite Executive Assistant
• Proactive, anticipatory, and comfortable managing up
• Calm under pressure and highly solutions-oriented
• Motivated by being a behind-the-scenes force multiplier

What Success Looks Like

• The Founder spends more time on strategy, vision, and customer impact
• Priorities are clear, aligned, and consistently executed
• Bottlenecks are resolved before they become issues
• Executive communication is crisp, organized, and proactive
• AI tools meaningfully amplify productivity and focus

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