Part time Secretary- JF Dulles Elementary

Oak Hills Local School District J.

F. Dulles Elementary School - Cincinnati, Ohio Open in Google Maps

Job : 5950622
Final date to receive applications: Posted until filled
Re-Posted: Oct 06, 2026 3:22 PM (UTC)

POSITION: Elementary Part time Secretary - JF Dulles Elementary - 5.0 hrs per day/210 days per year
FILING DEADLINE: Until Filled
TERMS OF EMPLOYMENT: 210 Days per year. Salary per secretary salary schedule.

OAK HILLS LOCAL SCHOOL DISTRICT
JOB DESCRIPTION

JOB

TITLE:

ELEMENTARY, MIDDLE & HIGH SCHOOL SECRETARY
REPORTS TO: Assigned administrator/supervisor
JOBOBJECTIVE: Performs secretarial duties that support the effective delivery of school services.

MINIMUM QUALIFICATIONS:

• High school diploma. Work skills substantiated by specialized training and/or work experience.
• An acceptable score on a pre-employment skill test may be required.
• Bookkeeping and data processing skills are advantageous.
• Complies with drug-free workplace rules, board policies and administrative guidelines/procedures.
• Demonstrates dependability/flexibility. Reacts to interruptions/emerging priorities effectively.
• Demonstrates proficiency using equipment and software applications associated with the position.
• Displays advanced skills in language rules, spelling, proofreading, capitalization, punctuation, etc.
• Embodies high ethical standards/integrity. Accepts personal responsibility for decisions/conduct.
• Exhibits consistent, impartial and resourceful critical-thinking skills.
• Interacts comfortably/confidently with district staff and the public.
• Maintains a record free of criminal violations that would prohibit public school employment.
• Speaks clearly using correct grammar. Bilingual ability is advantageous.

ESSENTIAL FUNCTIONS:

• Works effectively with minimal supervision. Performs tasks efficiently to meet deadlines.
• Greets/assists visitors. Answers/directs phone calls efficiently. Takes detailed messages.
• Prepares letters, memos, notes, E-mails, etc. Maintains calendars/schedules as directed.
• Sorts/distributes incoming, outgoing and interoffice mail and faxes.
• Prepares photocopies. Prints, collates, covers and binds reports and educational materials.
• Obtains/analyzes vendor price quotes. Prepares requisitions for administrative approval.
• Assists with bid package procedures (e.g., notice distribution, receives/safeguards proposals, etc.).
• Maintains procurement files (e.g., transmittal letters, contracts, confirmations, guarantees, etc.).
• Documents/maintains asset inventory records. Tags fixed assets as directed.
• Follows established office procedures to ensure the accurate/timely recording and preservation of documents. Maintains a systematic filing system that supports the efficient retrieval of records.
• Assembles data for analysis and/or forecasting. Helps interpret/organize data for reports.
• Receives deliveries. Verifies contents with packing lists/purchase orders. Reconciles invoices for payment. Maintains a transaction/account balance ledger. Prepares requested recaps.
• Reorders consumable office supplies as needed to maintain reliable service levels.
• Prepares enrollment/withdrawal records. Processes transcripts. Prepares permanent records, schedules, student lists, etc. Helps verify the legal residence and custody assignment of students.
• Collects and maintains staff and student medical emergency authorization forms.
• Administers medications and renders basic first aid when a school nurse is not available.
• Processes interim reports, report cards and supplemental information.
• Updates attendance policy information. Helps ensure that policies are uniformly enforced.
• Authenticates student requests to be dismissed during school hours. Processes late arrivals. Collects attendance forms. Keeps administrators/guidance staff informed about chronic absenteeism, tardiness and truancy concerns. Verifies attendance information for report cards.
• Contacts parents or guardians when the school has not been notified about an absent student.
• Notifies teachers about homework requests for absent students.
• Schedules and organizes materials for parent/student meetings. Prepares meeting transcripts.
• Maintains student discipline files (e.g., letters, expulsions, hearings, etc.).
• Maintains a building-use calendar. Schedules community requests to use building facilities.
• Helps with special projects/committee activities as directed.

ELEMENTARY, MIDDLE & HIGH SCHOOL SECRETARY

• Helps maintain essential office services during…