Executive Assistant

The Executive Assistant increases the effectiveness, capacity, and external reach of a leader responsible for Found Village’s development strategy, major donor and investor relationships, external partnerships, and executive-level revenue leadership. This high-trust role manages executive time, preparation, communication, information, relationship coordination, and follow-through so important opportunities and commitments move forward with clarity. This is an elevated executive support position—not a Chief of Staff, Operations leadership, or Development leadership role.

Responsibilities:

• Manage the executive calendar as a reflection of priority, protecting time for major donor and investor engagement, external relationships, preparation, strategy, and follow-through.
• Anticipate scheduling conflicts, recurring commitments, deadlines, travel, events, and preparation needs before they become urgent.
• Prepare agendas, logistics, briefing materials, relationship context, prior commitments, and clear objectives for important meetings.
• Coordinate meetings and communication with donors, investors, funders, board members, partners, community leaders, staff, and other stakeholders.
• Capture decisions, commitments, owners, and next steps; track executive follow-through and surface unresolved items at the right time.
• Draft and organize executive correspondence while maintaining the executive’s voice, relationship context, and Found Village’s professional standards.
• Organize executive files, materials, contact information, and reference documents so valuable information remains visible and accessible.
• Coordinate reliable handoffs to the Director of Development and other responsible roles so relationship information and commitments enter the appropriate systems.
• Build repeatable templates, checklists, timelines, briefing formats, and workflows that reduce administrative friction and dependence on memory.
• Handle confidential and sensitive information with exceptional discretion, mature judgment, clear boundaries, and accurate representation of authority.

Requirements:

• Experience providing high-level executive support in a relationship-driven, fast-moving environment.
• Exceptional organization, prioritization, communication, and follow-through, with the ability to manage many moving pieces.
• Strong judgment and discretion when handling confidential information, executive access, sensitive relationships, and unclear situations.
• Excellent written communication skills and the ability to adapt tone to donors, investors, board members, partners, staff, and community stakeholders.
• A proactive, context-aware approach with the confidence to make routine decisions, recommend thoughtful trade-offs, and recognize when executive judgment is required.
• Comfort communicating upward, respectfully reminding senior leaders of commitments, and following through without overstepping authority.
• Ability to build practical systems, document recurring processes, use technology effectively, and create continuity that others can understand.
• A collaborative, service-oriented mindset, and genuine satisfaction in helping another leader become more effective.

What success looks like:

• The executive calendar increasingly reflects high-value relationships, revenue, and leadership priorities rather than incoming demand.
• Important donors, investors, board, partner, and…