Executive Assistant to CEO; Operations & Execution

One Clean Family is seeking a highly organized, dependable, and detail-oriented Executive Assistant to the CEO to join our growing, family-owned organization in West Chester, Ohio. This position combines executive administrative support, project coordination, office administration, operations support, scheduling, task management, and business process coordination.

We are looking for someone who enjoys organizing information, managing important details, coordinating people and projects, and ensuring work gets completed accurately and on time. The right person finds real satisfaction in a supporting role and takes pride in being the steady, reliable presence that keeps things running smoothly.

This is not an executive management position. We are looking for an exceptional support professional who can independently carry out assigned responsibilities, maintain reliable systems, and help our CEO and leadership team operate more effectively. If you have experience as an Executive Assistant, Administrative Assistant, Executive Administrative Assistant, Operations Coordinator, Project Coordinator, Office Coordinator, or Administrative Coordinator, we encourage you to apply.

One Clean Family is a growing, family-owned organization supporting multiple businesses across commercial cleaning, equipment supply, service, and related industries.

Our team values honesty, integrity, professionalism, accountability, teamwork, and continuous improvement.

We believe successful organizations are built by people who take pride in their work, support one another, and consistently deliver on their commitments.

Executive Administrative Support

• Provide direct administrative and organizational support to the CEO.
• Coordinate calendars, appointments, meetings, scheduling, and daily priorities.
• Manage executive correspondence, reminders, task lists, and follow-up activities.
• Prepare meeting agendas, meeting notes, action items, and progress reports.
• Maintain confidential business records and sensitive company information.
• Help organize the CEO's workflow and reduce administrative bottlenecks

Project Coordination & Task Management

• Coordinate assigned projects involving multiple departments, employees, vendors, and external partners.
• Track project timelines, deadlines, responsibilities, deliverables, and outstanding tasks.
• Follow up with team members to ensure assignments and commitments are completed.
• Maintain project tracking spreadsheets, task management systems, and progress reports.
• Identify missing information, delays, and incomplete work.
• Communicate project updates and escalate issues when decisions or additional expertise are required.
• Independently move assigned projects and responsibilities forward according to the CEO's direction and priorities, without constant supervision.

Operations & Administrative Coordination

• Support daily business operations and administrative workflows.
• Assist with vendor communications, purchasing administration, records management, and operational documentation.
• Organize and maintain business processes, checklists, standard operating procedures (SOPs), and administrative systems.
• Perform detailed, multistep administrative tasks accurately and consistently.
• Review completed work for accuracy, completeness, and compliance with established procedures.
• Support department managers and team members with coordination and follow-through.
• Help implement process improvements approved by leadership, and share suggestions when appropriate.

Business Systems & Technology

Use and maintain information across business software and administrative platforms, including:

• Microsoft Excel
• Google Sheets
• Google Workspace
• Salesforce CRM
• Slack
• Project Management Software
• Task Tracking Systems
• Scheduling and Calendar Applications
• Business Reporting and Documentation Tools

Experience with every platform is not required. However, strong computer skills, spreadsheet proficiency, and the ability to learn new technology quickly are important.

The ideal Executive Assistant is someone who takes pride in accuracy, consistency, organization, and dependable execution.

Integrity & Honesty

Communicates truthfully, handles confidential information responsibly, acknowledges mistakes, and demonstrates sound professional judgment.

Exceptional Attention to Detail

Works carefully through detailed processes, verifies information, follows instructions, and prioritizes accuracy over simply completing…