HVAC​/Plumbing Project Manager

At Kelso Industries, 5,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

The Project Manager is responsible for the successful execution of assigned projects from buy-out through construction and closeout. This role manages subcontractor and material procurement, project budgets, schedules, submittals, and change orders, and serves as the primary point of coordination among the general contractor, field team, suppliers, and company leadership to ensure projects are delivered on time, within budget, and to the required quality and safety standards.

• Send an introduction email to the client covering submittals, materials, lead times, permits, start date, and schedule.
• Review plans, specifications, and RFIs, and complete the estimate takeoff.
• Buy out subcontractors, materials, and suppliers, including:
• Coordinating supplier releases and delivery dates per the project schedule.
• Awarding vendors and issuing purchase orders.
• Releasing the lay schedule and shop drawings.
• Attend the handoff meeting with Estimating to review the estimated budget and productions.
• Attend general contractor coordination meetings.
• Review and understand the contract, including:
• Scope mark-ups and negotiations.
• Creating the schedule of values.
• Requesting reports from Estimating.
• Understanding bid day agreements and key contractual issues.
• Coordinate with the General Superintendent on the production schedule.
• Create the project budget, including:
• Releasing buyout funds.
• Adding or deducting schedule days per the General Superintendent's schedule.
• Escalating and reconciling budget overruns to leadership.
• Rebuying out the job, if necessary.
• Ensure the project team is bought in to established production rates.
• Manage submittals through review and approval.
• Complete project job set‑up.
• Pull and confirm permits, including right‑of‑way, building, and fire line permits.
• Manage change orders related to drawing revisions.
• Prepare and facilitate the internal project kickoff meeting and follow up on all action items, including:
• Distributing documents to the superintendent and foreman prior to the meeting.
• Documenting and distributing action items with responsibilities and due dates.
• Following up on open action items.
• Confirm critical milestones and associated dates, including:
• Alignment of the material procurement plan with the project schedule.
• Final plans.
• Contract duration dates and deadlines.

• Provide materials support by tracking and following up on long‑lead and backordered items, and addressing vendor/supplier issues, delays, and change orders.
• Manage the project schedule by reviewing and updating production weekly and the two‑week look‑ahead, documenting delays and deviations, and notifying the general contractor of impacts related to changes in schedule, sequence, or scope.
• Manage change orders, including:
• Reviewing, ensuring timely pricing, processing, and receiving approval on change orders.
• Understanding and following contractual terms with the general contractor.
• Following up on all outstanding change orders and resolving open change orders with incurred cost at least twice weekly.
• Updating budgeted cost and hours for change orders (CO coversheet).
• Conduct job site visits, including attending required general contractor in‑person meetings, visiting the job site at least monthly (or as needed), understanding progress and work in place relative to job cost and projections, and reviewing…