Estimation Administrator

Summary: Support the estimating department and ensure smooth and continuous flow of paperwork and documentation.

Organize and manage pre-bid documentation, subcontractors/suppliers and bid paperwork.

• Log all HVAC, Plumbing, Plan and Spec, Design Build and IPD projects for the Estimating Department.
• Manage the bid schedule.
• Update and manage SharePoint with all new bidding opportunities.

• Contact subcontractors and suppliers for all projects being bid.

• Download drawings and specifications for each project as required.
• Manage all bid folders, including addenda, quotes, and ACI reports.
• Apply for surety bid bonds.
• Request reviews of insurance requirements and certificates of insurance for bids.
• Request review of safety aspects of bid.
• Keep entire estimating group updated on all current information pertaining to the project they are bidding.
• Provide subcontractors and vendors with current bid information through the bid file-sharing software.
• Ensure all bid proposals are properly prepared and executed.
• Coordinate bid deliveries and arrange for a delivery driver.
• Create new estimating and project files on the server.
• Prepare post-bid and pre-award documents, as required.

• Support all Dyer branches with bidding efforts across all Dyer markets, including large capital, Process & Industrial, and Special Projects opportunities.

• Assist estimators with bookmarking bid drawings, specifications, and front-end documents.
• Use AI tools or Bluebeam search functions to review front-end bid documents for language that may affect cost.

• Knowledge of bidding processes is preferred
• Proficiency with Bluebeam.
• Proficiency with Microsoft applications, including Outlook, Excel, and Word.
• Strong attention to detail.
• Clear and effective communication skills