Private Market Services Operations Specialist

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Private Market Services Full Time Chicago, IL, US

Department:

Private Market Services

Reports to:

Senior Private Market Services Director

FLSA Status:

Non-Exempt

Position Summary:

This position is responsible for maintaining investor/equity database. Formats and processes investor statements. Formats and posts internal reporting. Processes other investor financial notifications.

Duties & Responsibilities :

• Maintains contact names and addresses
• Maintains primary and secondary contact information by investor and correspondence type
• Updates and maintains other fields as needed

Subscription requests

• Reviews and approves investment requests in Salesforce
• Maintains tracking reports on Tube page
• Prepares and processes monthly new investor acceptance notices
• Processes annual PMS audited financials
• Processes other operational deliverables as needed

Database Reporting

• Prepares with appropriate formatting PMS reporting (both internal and external
• Updates and posts internal reporting to public folders

Private Market Services Administrative

• Submits tax returns to appropriate taxing agency
• Tracks tax return processing
• Sets up and maintains financial files
• Archives financial files annually
• Downloads and saves investor subscription documents
• Reviews documents for completion and logs as needed

Performs other duties as assigned

Qualifications:

• Excellent computer skills with experience in Microsoft Word, Excel and Outlook required
• Excellent written, verbal and interpersonal communication skills; able to interact effectively with internal and external stakeholders.
• Highly organized and detail-oriented; able to manage multiple priorities, tasks and deadlines concurrently
• Proven analytical and problem-solving skills with ability to produce accurate, data-driven work
• Professional demeanor with an uncompromising respect for discretion and confidential matters
• Able to work both independently and as part of cross-functional teams; demonstrated ability to execute projects or work streams and follow through to completion

Working Conditions:

• Long periods of sitting and utilizing a computer
• Schedule must be flexible to work overtime to accomplish business objectives