HR & Office Administrator

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Full Time Cincinnati, OH, Cincinnati, OH, US

8 days ago Requisition

Position Summary

The HR & Office Administrator supports day-to-day human resources, payroll, and office operations to ensure a smooth, accurate, and compliant employee experience. This role is ideal for someone who is detail-oriented, organized, and people-focused, with an interest in growing across HR disciplines. The HR & Office Administrator provides administrative and employee support for benefits programs and basic HR coordinator activities, processes payroll through ADP, maintains employee records, supports onboarding, and oversees the day-to-day functioning of the office.

Key Responsibilities

HR Coordination & Benefits Administration (40%)

• Maintain accurate and up-to-date employee records, both digital and hard copy.
• Coordinate new hire onboarding and orientation end-to-end, schedule orientation sessions, prepare welcome materials, manage new hire paperwork, background checks, and I-9 completion, partner with IT on system and equipment setup.
• Provide administrative support for benefits programs, process enrollments and qualifying life event changes in the HRIS, maintain benefits records, assist employees with day-to-day questions, and refer plan design, carrier, and escalated issues to HR leadership.
• Co-host the monthly benefits meeting and HR Office Hours time slots for employees with the Senior HR Generalist.
• Assist with compliance tasks such as posting requirements, training documentation, and audit prep.
• Coordinate routine HR processes end-to-end, employee lifecycle changes, leave requests, policy questions, and HRIS data integrity escalating complex matters to HR leadership.

Employee Service & Communication (15%)

• Serve as a helpful point of contact for employees regarding HR and payroll inquiries, including routine daily communication-by-walking-around in the warehouse, lab, and production facilities to proactively surface employee issues or questions and move quickly to resolve them.
• Support internal communications related to Company and HR programs, reminders, deadlines, and updates.
• Facilitate company-wide communications by coordinating announcements, drafting and distributing messages on behalf of leadership, and maintaining shared channels (communication slides) to ensure timely and accurate information flow across the organization.
• Uphold confidentiality and ensure sensitive information is handled appropriately.

Office Management (20%)

• Serve as the day-to-day point person for the office, greet visitors, manage incoming mail and deliveries, and maintain a professional, welcoming workspace.
• Order and stock office supplies, kitchen/breakroom and restroom items, and other consumables; manage vendor relationships and service contracts (cleaning, coffee, copier, etc.).
• Coordinate facilities requests and liaise with building management on maintenance, access, and security issues.
• Support on-site logistics for meetings, interviews, and company events, including room setup, catering, and AV.
• Answer incoming calls and route or elevate as appropriate.
• Process outgoing mail and overnight shipments.
• Maintain and organize conference rooms, and support general office appearance and cleanliness.
• Maintain administrative records and documentation, and handle office errands as needed.

Payroll Support (25%)

• Assist in preparing and processing biweekly and semi-monthly payroll for all employees.
• Review approved timesheets for compliance with company policies.
• Enter payroll changes such as new hires, terminations, wage adjustments, and deductions.
• Audit payroll reports…