Payroll Practitioner

Position: Payroll Practitioner I
* Provides front line response and consultation to associates and leadership.
* Processes payroll for multitude employees. This requires detailed knowledge of policies and understanding of California wage and hour laws
* Performs a variety of routine and non-routine payroll functions including aspects of processing, reviewing, analyzing, and performing payroll functions with full accountability.
* Completes payroll cycles with adherence to established standards for accuracy and timeliness.
* Provides exceptional service to internal and external customers.
* Maintains the confidentiality of all Payroll and HR data.
* Review errors that are identified from the system and notify corresponding entities.
* Validate input, make any necessary adjustments, submit, and calculate payroll.
* Review the pre-check report, auditing for negative and zero wages, and ensuring terminated employees are not included.
* Create interface files and upload sick accruals, FICA, benefits, and comp adjustments into Workday.
* Print off-cycle checks as requested in addition to all entity’s payroll checks and advices.
* Sort checks in accordance with each college’s desires for distribution.
* Process daily payroll runs for special pay authorizations requests.
* Audit and attach proper documents for SOC compliance audits.
* Process wage garnishments and tax levy.
* Reconcile garnishments on pay-period basis.
* Receive payment elections changes for all employees and auditing for accuracy and following up on suspicious requests as necessary to maintain security.
* Run reports on non-resident alien documentation, following-up with the appropriate Human Resources contact to ensure all required taxes are withheld for the employees.
* Perform missing SSN and state reconciliation to ensure the proper state taxes are being withheld according to guidelines.
* Review payroll run to ensure all cost centers are posting to their corresponding sections and notifies finances of any discrepancies found.
* Sign-off on timecards, exporting final hours for payroll processing.
* Monitor the time import process and cycle closing.
* Report any Journal entry errors to corresponding parties across the organization, following-up when necessary to maintain payroll reporting accuracy.
* Resolve payroll bank account reconciliation discrepancies.
* Prepare and balance pay period tax reconciliation (tax ad hocs).
* Coordinate and process Unclaimed Property requests (escheatment).
* Prepare work papers and schedules for the annual financial audit.

Education:

An associate degree with a focus on accounting or another related field, or an equivalent in a combination of education, training, and additional experience beyond the minimum required. Fundamental Payroll Certification (FPC) is desirable.

Experience:

At least one (one) year of experience in the payroll field. Experience in accounting or payroll at a non-profit or higher education organization is preferrable.
* Proficiency in Microsoft Office products, with proven strong skills in Excel.
* Familiarity working with an HRIS, preferably Workday, an electronic timekeeping system, and cloud-based systems.
* A demonstrated self-starter, with strong analytic, problem solving, critical thinking and research skills.
* Able to communicate clearly in writing and verbally.
* Strong customer service orientation and ability to work well with diverse internal and external constituents in a team-oriented environment.
* Proven organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy environment.
* Proficiency in various accounting software systems and other information technology, and the ability to learn new software.
* Able to share knowledge and information and to learn new tasks.
* Able to collaborate effectively and congenially with superiors, peers, and constituents resulting in trust and free-flowing communication.
* Able to establish and adjust priorities that distinguish the important from the urgent.
* Able to multitask effectively and demonstrate responsiveness to constituents, peers, and superiors.
* Project and establish a standard reflecting a professional image through dress, demeanor, and office…