Assistant Payroll Manager - Claremont Colleges Services

At a glance

Payroll professionals - this one is worth a look!

Another Source is partnering with The Claremont Colleges Services (TCCS) to find an Assistant Payroll Manager in Claremont, CA. What makes this opportunity stand out? You won't just be processing payroll. You'll serve as a technical payroll expert supporting seven separate entities across The Claremont Colleges, tackling complex areas like multi-state taxation, compliance, audits, controls, regulatory reporting, and process improvement. A few highlights:

• $105K-$115K salary
• 10% employer retirement contribution after one year - no employee match required
• Tuition remission
• Paid Winter Closure + generous PTO
• Opportunity to serve as the Payroll Manager’s primary backup and grow your leadership experience

Another Source's client, The Claremont Colleges Services (TCCS), is recruiting an Assistant Payroll Manager to join their team in Claremont, California. This is a hybrid opportunity with an expectation of working on-site at least two days per week.

Here's a little about The Claremont Colleges Services:

The Claremont Colleges Services provides essential shared services that support The Claremont Colleges, a distinctive consortium of highly regarded institutions in Southern California. Through centralized expertise and collaboration, TCCS helps its member institutions operate effectively while allowing each college to maintain its own unique identity and mission.

Within TCCS, Human Resources provides services and resources that support employees across this complex, multi-entity environment. For a payroll professional, that means an opportunity to work at a scale and level of complexity that goes well beyond traditional single-employer payroll operations.

Learn more about Human Resources: https://services.claremont.edu/human-resources/

About this role:

The Assistant Payroll Manager plays a key role in the accuracy, compliance, and continuity of payroll operations supporting seven separate entities of The Claremont Colleges.

Working closely with the Payroll Manager, you will serve as a technical payroll specialist and subject matter expert across payroll taxation, regulatory reporting, multi-state compliance, international payroll requirements, audits, and system controls. You will also serve as the primary backup to the Payroll Manager, building broad knowledge of payroll operations and helping ensure continuity of service.

This is an opportunity for an experienced payroll professional who enjoys digging into complex compliance questions, strengthening processes and controls, and partnering across HR, Finance, Benefits, IT, and other stakeholders. You'll have the opportunity to influence how payroll operates while helping the team continually improve its systems, processes, and service.

How you will spend your time

• Serve as a subject matter expert on federal, state, and local payroll taxation, wage and hour requirements, regulatory reporting, and payroll compliance.
• Monitor multi-state payroll requirements, including tax registrations, withholding, reciprocal agreements, and unemployment insurance reporting.
• Support payroll requirements for nonresident aliens, international employees, visiting scholars, and other foreign nationals, including tax treaty administration and Forms 1042 and 1042-S reporting.
• Audit payroll registers, tax reports, deductions, reconciliations, and employee taxation to identify discrepancies and strengthen accuracy.
• Develop and maintain payroll audit procedures, internal controls, and quality assurance practices.
• Prepare audit schedules, work papers, and supporting documentation and respond to payroll-related audit findings and compliance inquiries.
• Help coordinate payroll processing and…