Records and Registration Coordinator

** Equal Opportunity and Nondiscrimination Statement
** In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law.

The College also prohibits the harassment of any employee on any of these bases.
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* Location:

** Claremont, CA
** Job Posting

Title:

** Records and Registration Coordinator
** Job Details and Requirement:**# BASIC FUNCTION:

The Records and Registration Coordinator performs a wide range of functions related to student services such as the first line of support for registration, general email account responsibility, and phone and front counter supervision. The Records and Registration Coordinator answers student, faculty, staff, and alumni queries pertaining to College policies, particularly regarding records and registration; conducts end-user testing of various office systems;

enters, maintains, and validates the accuracy of historical and contemporary academic data; troubleshoots technical issues; assists with new systems implementations; and assists with a broad range of technical and administrative tasks. The Records and Registration Coordinator provides quality assurance and technical support for the Office of the Registrar. The Records and Registration Coordinator is responsible for processing, scanning and indexing all student forms.

This position also provides administrative support for placing orders and tracking invoices, maintenance of supplies, and many other general office duties.# DESCRIPTION OF

DUTIES AND RESPONSIBILITIES:

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* ESSENTIAL FUNCTIONS:

** Reporting to the Registrar and Assistant Vice President for Academic Affairs, the Records and Registration Coordinator works independently and collaboratively to perform the following essential duties and responsibilities:
* Deliver positive, proactive service to Claremont McKenna College and The Claremont Colleges students, staff, and faculty, and to any members of the community seeking assistance from the office.
* Process, scan, and index student forms (major change, advisor change, grade type change, address change, etc.), as well as index historical information and documents in document management system.
* Ensure the accuracy of all electronic and hard copy records, particularly the data stored in the student information system (SIS) and OnBase through regular quality assurance review of electronic data, coordination of hard copy document maintenance in accordance with institute policies.
* Manage Registrar email account, phone lines, and provide front desk support.
* Closely monitor the Parchment e-transcript queue and fulfill orders as may be necessary, and resolve issues.
* Assist with entering transfer credit, pre-matriculation, and study abroad work.
* Support degree clearance processes and degree progress audits for commencement candidates to ensure on-time progress toward degree.
* Ensure that the front office is prepared for upcoming events and deadlines.
* Under the direction of the Assistant Registrars and Associate Registrars, prepare for enrollment periods by creating course sections, corresponding with students on leave, assigning registration appointments as necessary, and assisting with advisor clearance issues.
* Assist the Associate Registrar and Registrar/AVP in ordering, proofing, and organizing diplomas.
* Manage office supply inventory.
* Oversee office equipment servicing as needed.
* Manage and pay office bills.
* Assist in the maintenance of office production calendar.
* Maintain Disaster Roster preparedness and distribute class rosters.
* Prepare data in the current student information system for data migration.
* Coordinate special projects, tasks, and duties and provide assistance as assigned.
* Provide support as needed to colleagues within the Office of the Registrar and across the other divisions to ensure the efficient, effective operations of student services at Claremont McKenna College.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The successful candidate will also be able to perform the following essential functions:
* Take and follow directions.
* Work cooperatively with others.
* Receive and respond appropriately to constructive criticism.
* Display a positive attitude.
* Balance multiple tasks and priorities.
* Perform other essential duties and tasks specific to the position.#…