Events Coordinator

Equal Opportunity and Nondiscrimination Statement In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law.

The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CAJob Posting

Title:

Events Coordinator Job Details and Requirement:

BASIC FUNCTION:

The Events Coordinator is responsible for coordinating a wide-range of College events—events associated with donor relations (Res Publica Society luncheons, donor stewardship events), presidential events, trustee events, summer conferences, and both significant internal (campus) and external events. The Events Coordinator will partner with departments to develop and implement new events and standardize existing events. The Events Coordinator is a vital member of the Office of Events and will work closely with colleagues across campus and off-campus.

Occasional evening and weekend work will be required.

DESCRIPTION OF

DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Reporting to the Director of Events, the Events Coordinator performs the following essential duties and responsibilities:

Arrange all event details, including, but not limited to, venue selection, invitations, meal selection, logistics, attendance lists, fielding phone inquiries, updating calendars, photography, and drafting communications. Also includes negotiating contracts with vendors and submitting to appropriate signing authority.

Take the lead on coordinating with College departments on development of new and existing events.

Demonstrate maturity and poise in responding to the public and various internal constituencies, including trustees, donors, faculty members, students, and staff.

Understand proper social etiquette as applied to formal business and social events.

Use Raiser’s Edge (RE) and other software to design pages, advertise events, send invitations, collect responses, manage attendance, and report on results.

Establish and maintain all files for events. Keep accurate records on attendance and cost and report results at least annually.

Exhibit an extraordinarily high level of diplomacy and confidentiality.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The successful candidate must be able to perform the following essential functions:

Take and follow directions.

Work cooperatively with others.

Receive and respond appropriately to constructive criticism.

Display a positive attitude.

Balance multiple tasks and priorities

Perform other essential duties and tasks specific to the position.

QUALIFICATION STANDARDS &

SKILLS:

EDUCATION:

A high school diploma, GED, or any combination of education and experience that provides the required knowledge, skills, and abilities is required.

EXPERIENCE:

A minimum of three years of experience at an academic institution is preferred. An events or hospitality industry background is preferred.

LICENSES: A valid driver’s license or equivalent alternate form of transportation to off-site meetings and events is required.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:
Individual must…