CGU- Assistant Registrar

Job Posting

Location:

Claremont, CAJob Posting

Title:

CGU
- Assistant Registrar

Job Description:

Annual Salary Range: $70,304- $77,000

Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation POSITION OVERVIEW The Assistant Registrar assists with all facets of managing central student records and other Registrar’s Office responsibilities ensuring compliance with university policy and government regulations.

The incumbent is responsible for managing all graduation related processes and all things related to publishing the Bulletin. This position also plays an integral role in analyzing complex business process to identify improvement opportunities for end-users and for the accuracy and accessibility of data.

Essential Job Functions Service and Support
• Serves as a resource to the University community regarding university policy, Registrar’s Office processes, the student information system, as well as other essential systems
• Manages all aspects of graduation processing and degree conferral.
• Updates and maintains the University Bulletin
• Participates on various campus committees, as assigned.
• Reviews and coordinates updates in office documentation, as necessary.
• Supervises Graduate Student Assistants.
• Maintain a high level of accuracy and confidentiality concerning student records and concerns, adhering to FERPA regulations as they pertain to the student educational records in higher education
• Serve as a Mandatory Reporter for the University’s Cleary (Campus security Authority) and Title IX (Responsible Employee) efforts and fulfill all responsibilities associated with both designations.

Systems and Records Management
• Actively supports implementation and development of business processes and technology-related applications that maintain and enhance services in the Registrar’s Office
• Identifies and troubleshoots system-related issues that impact student records
• Ensures accuracy and timelines of student records data through close coordination with other University units
• Under the general direction of the Registrar, manages the creation and maintenance of permanent academic/administrative records; assures the integrity, security, condition and access to these documents and supervises the issuance of official documents

Data and Regulatory Functions
• Manages general grade collection process
• Prepares and analyzes data for internal and external constituencies. Ensures compliance with federal regulations and accrediting agencies
• Keeps up with trends and changes in FERPA, best practice in higher education, transcript delivery, and other factors that may addict the role of the Registrar’s Office Required Knowledge and Skills
• Working knowledge of FERPA regulations and best practices in higher education student record management
• Demonstrated ability to multitask effectively with a high level of organization and time management
• Superior customer service skills, including the ability to negotiate, make requests and provide leadership using tact, patience, and courtesy. Candidate must demonstrate an ability to create and sustain effective working relationships across a variety of academic disciplines and within a multicultural environment.
• Strong written and oral communication skills
• Strict attention to detail
• Organization and time management
• Ability to learn and work with various technologies. Knowledge of People Soft Campus Solutions, Air Slate, and EMS preferred. Proficiency in Microsoft…