Business Immigration Paralegal; In-House

Company Overview

GEP is a diverse, creative team of people passionate about procurement. We invest ourselves entirely in our client’s success, creating strong collaborative relationships that deliver extraordinary value year after year. Our clients include market global leaders with far-flung international operations, Fortune 500 and Global 2000 enterprises, leading government and public institutions.

We deliver practical, effective services and software that enable procurement leaders to maximize their impact on business operations, strategy and financial performance. That’s just some of the things that we do in our quest to build a beautiful company, enjoy the journey and make a difference. GEP is a place where individuality is prized, and talent respected. We’re focused on what is real and effective.

GEP is where good ideas and great people are recognized, results matter, and ability and hard work drive achievements. We’re a learning organization, actively looking for people to help shape, grow and continually improve us.

Are you one of us?

GEP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, protected veteran status, disability status, or any other characteristics protected by federal, state or local law. We are committed to hiring and valuing a global diverse work team. GEP is proud to be an EEO/AA employer M/F/D/V.

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This role reports to the In-House Immigration Counsel, Global Immigration, within the Legal Department and partners closely with HR Business Partners, Recruiting, People Operations, Payroll, and external immigration vendors. The Immigration Paralegal will serve as the primary internal point of contact for global work visa matters, supporting a seamless immigration experience for employees and business stakeholders.

• Serve as the primary internal contact for global work visa matters (60%), partnering with external vendors to provide visa assessments related to cost, requirements, and timelines for HR and Talent Acquisition.
• Support U.S. employment-based immigration cases (40%), including H-1B, L-1, TN, E-3, PERM, I-140, and I-485 processes.
• Coordinate visa documentation across employees, HR teams, and external immigration counsel.
• Respond to employee and stakeholder inquiries related to immigration status, work authorization, and international assignments, providing clear guidance throughout the process.
• Maintain accurate immigration records, track visa expirations, prepare regular status reports, and support document review, issue spotting, and data accuracy checks.
• Develop and maintain internal immigration workflows, policies, and SOPs, while identifying opportunities to improve efficiency through process improvements and automation.
• Stay current on immigration law and policy changes, communicate relevant updates to internal stakeholders, and participate in training sessions or presentations as a subject matter expert when needed.

• Bachelor’s degree required.
• Minimum 4 years of experience focused on U.S. employment-based immigration processes and policies, and a minimum of 3 years supporting immigration matters across at least three of the following regions or countries: UK, Netherlands, Germany, Czech Republic, Malaysia, Singapore, UAE.
• Proven experience supporting large-scale immigration programs.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams; experience with immigration case management software preferred.
• Demonstrated attention to detail with excellent written and verbal communication skills, including discretion in handling sensitive and confidential information.
• Collaborative, proactive team player with the ability to work effectively in a fast-paced environment, manage competing priorities, and apply strong problem-solving and conflict-resolution skills.

Location: Hybrid role with three days per week onsite in our Clark, NJ or Chicago, IL headquarters.

Salary Range: $80,000 – $100,000 annually, based on experience and qualifications.

Additional Compensation: Eligible for a performance-based bonus tied to individual and company performance.

Benefits: Comprehensive medical, dental, and vision coverage, 401(k) with a 3% company match, paid time off, company holidays, and professional development opportunities.