Administrative Assistant - Real Estate

We are currently seeking qualified candidates for an Administrative Assistant position for a real estate office located in Clarksville, TN. This role supports daily office operations and manages the real estate transaction process from initial listing through closing.

This position will remain open until filled. Please see the job posting details below.

We are searching for an Office Administrative Assistant who has a genuine desire to help others, takes pride in their quality of work, and can multi‑task, prioritize, and solve problems. Your job will be to manage the real estate process from the initial listing appointment to the closing date, including arranging all listing information on the MLS database, completing documents and ensuring compliance, maintaining MLS listings, and managing the contract‑to‑close process.

Please note that we prefer candidates who do not hold a real estate license, as this position is intended to be a full‑time administrative career. This is NOT training to become a licensed Realtor.

• Prepare all listing information including pre‑listing folders, listing documents, property photography, and inputting all listing information into the MLS.
• Update the social media pages:
  Facebook & Instagram daily with listings, closings, community events, and team events.
• Manage MLS listings once homes are coming soon, listed, under contract and closed.
• Arrange open houses with the team and advertise.
• Manage the contract‑to‑close process – weekly client updates, coordinating inspections, scheduling walk‑through and closing.
• Ensure file compliance for the office broker.

• Associates degree or higher required.
• Ability to start work immediately.
• Required full‑time in the office (not a remote position).
• Schedule:
  
  Monday – Friday (8am – 5pm).
• One‑year minimum experience in the real estate industry to include property management, real estate, administrative, title, or lending is required.
• Advanced computer & typing skills.
• Proficient in Google Workspace.
• Reliable transportation with a valid driver's license is required.

• Excellent written and verbal communication skills.
• Detail‑oriented with excellent organizational skills.
• Ability to multi‑task and manage time effectively in a high‑volume environment.

$40,000/annually (based on experience & qualifications)

• Dental insurance
• Health insurance
• Vision insurance
• Paid time off & Major Holidays
• 4% 401(k) Match

Millan Enterprises is an equal opportunity employer

This Job Description is intended as a general guide to the job duties for this position and is intended for the purpose of establishing a specific hourly or salary range. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties and effort required of employees assigned to this job. At the discretion of management, this description may be changed at any time to address the evolving needs of the organization.