City Administrator​/Treasurer

City Administrator/Treasurer

City of Clay

CITY OF CLAY, ALABAMA

POSITION SUMMARY

The City Administrator/Treasurer serves as the chief administrative and financial officer for the City of Clay, Alabama, a municipality with approximately 10,500 residents. This position provides professional administrative guidance and financial oversight to the elected Mayor and City Council, while performing the statutory duties of the municipal treasurer as prescribed by Alabama state law. The position is appointed by and serves at the pleasure of the City Council.

ESSENTIAL

FUNCTIONS AND RESPONSIBILITIES Financial Management and Treasurer Duties

• Serves as custodian of all municipal funds and maintains accurate records of receipts and disbursements in accordance with Alabama Code Title 11, Chapter 43A, Section 11-43A-95
• Keeps accurate records of the funds of the several departments and maintains books accurately reflecting the financial condition of the municipality
• Prepares and presents the annual municipal budget for consideration by the Mayor and City Council, ensuring compliance with Alabama municipal finance requirements
• Monitors budget implementation and provides regular financial reports to the Mayor and Council, including revenue projections, expenditure tracking, and variance analysis
• Ensures all expenditures are properly authorized in accordance with Alabama Code Section 11-43-120, and that no warrant is drawn except by authority of law or ordinance
• Maintains compliance with all bonding requirements as established by the City Council, and ensures the safe custody of municipal funds
• Coordinates annual financial audits and implements recommendations from auditors and state examiners
• Manages accounts payable and receivable, payroll processing, and cash flow management
• Oversees municipal investments and banking relationships in accordance with state law and city policy
• Prepares financial documents for bond issues, grants, and other funding mechanisms

Administrative Leadership and Policy Support

• Provides professional administrative guidance and recommendations to the Mayor and City Council on municipal operations, policies, and strategic planning
• Assists in the development and implementation of city policies, procedures, and ordinances
• Supervises administrative staff and coordinates the work of municipal departments to ensure efficient daily operations
• Prepares agenda materials, staff reports, and supporting documentation for City Council meetings
• Maintains official municipal records in compliance with Alabama Open Records laws and retention requirements
• Serves as liaison with state and federal agencies, the Alabama League of Municipalities, and other governmental entities
• Coordinates municipal responses to state and federal reporting requirements
• Oversees purchasing and procurement activities, ensuring compliance with Alabama competitive bid laws
• Manages contracts and agreements on behalf of the municipality
• Responds to citizen inquiries and concerns, providing information and facilitating problem resolution

Grant Administration and Economic Development Support

• Identifies, applies for, and administers state and federal grant programs
• Ensures compliance with all grant requirements, including financial reporting and documentation
• Supports economic development initiatives and provides financial analysis for development projects

Human Resources and Benefits Administration

• Under supervision of the Mayor, oversees human resources functions including hiring, annual performance evaluation, and employee relations
• Administers employee benefits programs and ensures compliance with applicable employment laws
• Coordinates with the Alabama Retirement Systems and other benefit providers
• NOTE:
  
  City of Clay is not currently affiliated with RSA.

Additional Duties

• Attends City Council meetings and provides staff support
• Stays current with changes in Alabama municipal law, accounting standards, and best practices through continuing education and professional development
• Performs other duties as assigned by the Mayor or City Council

MINIMUM QUALIFICATIONS Education

• Bachelor's degree in Public Administration, Business Administration, Accounting, Finance, or a closely related field required
• Master's degree in Public Administration, Business Administration, or related field preferred

Experience

• Minimum five years of progressively responsible experience in municipal government administration, public finance, accounting, or a closely related field
• Experience with Alabama municipal government operations and finance strongly preferred
• Experience in a supervisory or management capacity preferred

Certifications and Licenses

• Certified Public Accountant (CPA) or Certified Government Finance Officer (CGFO) designation preferred
• International City/County Management Association (ICMA) Credentialed Manager designation or willingness to pursue preferred
• Valid Alabama driver's license or ability to obtain within 30 days of hire

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES Knowledge

• Comprehensive knowledge of…