Executive Secretary

Precollegiate Program

This position provides day-to-day supervision of student employee sand administrative functions for the UMSL Bridge Program within the Office of Precollegiate Student Services. The role combines high-level administrative leadership with hands-on program support,ensuring efficient office operations, fiscal integrity, and seamless coordination across enrollment-focused initiatives.

The incumbent exercises independent judgment, manages complex administrative processes, and supervises student employees. This position plays a critical role in advancing program effectiveness,supporting student success initiatives, and aligning operational processes with broader Enrollment Management goals.

• Oversee and coordinate daily administrative operations for the Bridge Program and affiliated initiatives
• Develop, implement, and improve office procedures to enhance efficiency and service delivery
• Manage complex scheduling, communications, and logistical coordination for programs, events, and staff
• Serve as a central point of contact for students, families,campus partners, and community stakeholders

• Process financial documentation (e.g., purchasing, credit card reconciliation, payroll records)
• Maintain accurate program, student, and personnel data across databases and reporting systems

• Provide day-to-day supervision of student employees
• Coordinate workflow, assign tasks, and monitor quality and timeliness of work
• Ensure alignment of administrative functions with program and departmental goals

• Support student application and registration processes forprecollegiate programs
• Assist with communication strategies related to recruitment,onboarding, and retention

• Assist with planning and execution of program events,workshops, and academies
• Coordinate logistics, including facilities, materials, and communications
• Support development and dissemination of program materials(flyers, brochures, certificates, reports)

• Analyze operational challenges and help to implement solutions to improve processes
• Support leadership with special projects, reporting, andcross-functional initiatives
• Contribute to continuous improvement efforts aligned with Bridge Program growth and impact

Works under the general direction of the Director of the Office of Precollegiate Student Services, exercising considerable independence in daily operations.

• Direct supervision of student employees
• Functional oversight of program support activities across teams

40 hours/week. Monday through Friday

Bachelor's degree or equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary; 1 of these yearsmust be spent supervising

• Experience in higher education, college access programs, or enrollment management
• Experience with budget tracking and financial processes
• Familiarity with student information systems and database management
• Experience supporting large-scale youth or precollegiateprogramming

• Strong organizational and project management skills
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to analyze problems and implement effective solutions
• Demonstrated ability to work collaboratively across departments
• Proficiency in Microsoft Office Suite and data systems

$19.25-$23.00

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