Executive Assistant

Moneta is an independent Registered Investment Advisor focused on building lasting relationships and delivering exceptional client service. Our Partner-led teams are empowered to serve clients in their best interests, supported by a collaborative and entrepreneurial culture.

We are seeking a warm, organized, and proactive Executive Assistant to provide dedicated support to a client service team. The primary focus will be coordinating client meetings across multiple calendars, while also helping the team stay organized and delivering a smooth, thoughtful experience for clients. This is a new position with the opportunity to shape the role and identify additional ways to support the team.

• Coordinate client meetings and scheduling across the calendars of clients, Client Service Managers, and Advisors.
• Schedule internal meetings and team events.
• Assist with expense reports, office supplies, client gifts, rental-car bookings, and other administrative needs.
• Support mail, shipping and tracking, notary needs, and select recurring client-related tasks.
• Assist with new-hire paperwork and onboarding logistics.
• Partner with the team to anticipate needs, improve organization, and take on additional responsibilities as the role evolves.

• A kind, upbeat, and professional presence with strong client-service instincts.
• Exceptional organization and follow-through, with the ability to manage changing priorities and complex calendars.
• Comfort using technology and learning new systems;
  Salesforce experience is helpful but not required.
• A collaborative, service-oriented mindset and a genuine willingness to help wherever needed.
• Previous executive, administrative, scheduling, or client-service experience preferred.

You will become a trusted resource to a collaborative team, build relationships with clients and colleagues, and have room to expand your impact as the position grows.

Paid holidays and PTO | Medical and dental insurance | Employer-paid disability, AD&D, and basic life insurance | 401(k) match | Discretionary profit-sharing bonus | Paid parental and volunteer time | Professional development reimbursement | Wellness and engagement programs

Moneta is a fiduciary, fee-only Registered Investment Advisory firm and is unable to hold securities licences other than Series 65. Outside business activities, insurance commissions, and trails are not permitted.