Program Support Specialist

Dean College of Education

The University of Missouri St. Louis (UMSL) is the universitysponsor for five charter schools (our portfolio) in St. Louis. Ourschools serve more than 2,500 students in St. Louis. UMSLestablished the Charter School Office (UMSL CSO) in 2012 to increase the quality of the schools in UMSL’s portfolio. The UMSLCSO does not operate the schools it sponsors; our mission is to improve access to quality public education in Missouri by evaluating, providing oversight, and supporting successful publiccharter schools.

The Program Support Specialist coordinates support functions for the UMSL Charter School Office to ensure that goals and objectives are accomplished in accordance with established priorities, timelimitations, or other specifications. This person manages the administrative tasks of the UMSL Charter School Office (CSO) and supports the ongoing monitoring and evaluation of each of our schools. This person carries out projects and tasks related to the operation of the UMSL CSO, including scheduling, procurement, scholarship submissions, and setting up and evaluating designated school submissions.

This person will collaborate primarily with the Assistant Director to support all systems related to the compliance, support and evaluation of the schools and the operation of the UMSL CSO.

This position requires the ability to gather, organize, analyze,and produce a high volume of information in a timely and accessible manner, effectively communicate, manage scheduling and administrative tasks, and respond to requests from stakeholders. This position also requires a commitment to improving student outcomes and school practices, and high-quality charter schooloversight.

This position is located at UMSL Grand Center 3651 Olive Street,St. Louis MO.

• Compiles, evaluates, and/or reports on assigned Required Document Submissions or other relevant data for compliance with federal and laws, the Charter School Contract, and guidance from the Assistant Program Director (APD).
• Collects data on school enrollments, student characteristics, and academic outcomes for use by the UMSL CSO and sponsored schools tosupport public reporting, school monitoring, and renewalrecommendations;
• Submits invoices, travel expenses, reimbursements, mini-grants,tuition reimbursements, conference registrations, etc. to the appropriate UMSL business personnel, and maintains all records ofthese transactions;
• Schedules meetings for the Executive Director (ED), when requested;
• Responds to emails for the Executive Director (ED), when requested;
• Updates the UMSL CSO website, as needed;
• Maintains notes from attended meetings or other onsiteexperiences that align with the Annual Review process;
• Coordinates meetings and interviews designed by the APD: may include invitations, arrangement of locations, refreshments,parking, preparation of written and electronic materials,preparation of minutes, and other administrative duties;
• Creates and submits contractors’ contracts and scopes of work tothe appropriate UMSL business personnel;
• Orders standard office supplies and other general office duties;
• Maintains the system for collection of Required Documents;
• Pulls public documents into the Required Document Submissionsystem (board docs, AS , audit, etc.);
• Responds to requests for employment verification and student records for closed schools; and
• Provides support to schools as they complete the Required Document Submission process, mini-grants, and tuition reimbursements.

• Can evaluate documents and data for compliance to establishedcriteria;
• Can utilize different websites to retrieve necessary data and documents;
• Can provide feedback on…