Accounts Payable Services Representative, Invoices - Financial Services

Scheduled Hours

37.5 hours per week.

This position is responsible for tasks in the Accounts Payable department. Primarily responsible for timely entry of invoices into Workday and providing Accounts Payable support to university departments.

Primary

Duties & Responsibilities:

• Timely entry of invoices into Workday, adhering to university policies and procedures. Provide support, addressing questions and problems, to various university departments.
• Handle documents with enclosures with checks and other special handling of checks. Update spreadsheets to track returned checks. Process Supplier Invoice Requests and resolve rejected invoices.
• Complete various tasks in the Accounts Payable department. Maintain working knowledge of various accounts payable procedures, processes and systems.
• Research and resolve problem invoices to expedite payment to vendors. Work supplier statements and past due invoices.
• Complete special projects and other work as assigned. Support the Supervisor of Accounts Payable.

Job Location/Working Conditions

• Normal office environment
• West campus location
• 37.5 hour work weeks with extra hours as needed

Physical Effort

• Typically working at desk or table
• Ability to move to on and off-campus locations

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education: High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications: No specific certification is required for this position.

Work Experience: Administrative Or Accounting Functions (2 Years)

Skills: Not Applicable

Driver's License: A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education: No additional education unless stated elsewhere in the job posting.

Certifications: No additional certification unless stated elsewhere in the job posting.

Work Experience: University Environment (1 Year), Customer Service (1 Year), Accounts Payable (1 Year)

Skills: 10 Key Data Entry, Accounts Payable Process, Computer Literacy, Confidential Data Handling, Customer Service, Deadline Management, Detail-Oriented, General Ledger (GL), High Accuracy, High Reliability, Inquiry Handling, Invoice Processing, Invoice Reconciliation, Microsoft Excel, Microsoft Office, Policies & Procedures, Prioritization, Proactive Behavior, Self Motivation, Sound Judgment, Team Player, Typing Accuracy, Verbal Communications, Working Independently, Written Communication

Grade G07-H

Salary Range $19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ. (External link: (Use the "Apply for this Job" box below).)

Accommodation

If you are unable to use our online application system and would like an accommodation, please email Candidate Questions or call the dedicated accommodation inquiry number and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health…