Executive PA to CEO: Discreet, Strategic

Description

About The Dover Companies:

The Dover Companies—comprising Cedarhurst Senior Living, Dover Development, Dover Capital, Dover Health, and Brahms Construction—specialize in the development, construction, and management of senior living communities throughout the Midwest. Our integrated approach enables us to create vibrant environments where seniors can thrive, supported by a full continuum of services designed to enhance their quality of life.

Why Work for The Dover Companies:

• We believe our team is our greatest strength. That’s why we invest in comprehensive training, as well as opportunities for both personal and professional growth. We’re committed to promoting from within and supporting team members who want to build their careers with us.
• We offer a competitive benefits package, including medical insurance, life insurance, long-term disability coverage, and a 401(k) plan with company match (after one year of service) for eligible employees.
• Additional Benefits Include:
• Work that makes a difference in the lives of our residents and community
• An on-site gym with brand-new equipment
• A personal trainer offering daily group classes, stretching sessions, and one-on-one training
• Catered lunches twice a week, prepared by our on-site chef
• Monthly team events and more

Position Summary:

The Person al Assistant provides high-level, confidential personal and administrative support to the Chief Executive Officer (CEO). This role serves as a trusted extension of the CEO, managing a broad range of professional and personal responsibilities across both the home and office environments. The ideal candidate is a proactive, service-minded professional who is highly organized, discreet, and executes responsibilities with a high degree of accuracy and attention to detail.

Essential Duties:

The following duties are normal for this position. This list is not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Manage aspects of the CEO’s family and office calendar, including scheduling and prioritization
• Track open action items across personal and professional projects; proactively follow up to ensure timely completion
• Screen and triage all incoming communications, including but not limited to email and phone calls on the CEO’s behalf
• Manage all domestic and international travel logistics, including air, ground transportation, hotels and dining reservations for the CEO, his family and other company executives
• Prepare itineraries with contingency planning for delays or changes
• Oversee the CEO’s personal household operations, including coordination with household staff and vendors
• Manage personal vendor and household service provider relationships, such as home repair, contractors, auto services, medical appointments, personal shopping and more
• Handle personal bill payment, insurance coordination and expense tracking as directed
• Source, research, and procure personal purchases and special occasion needs
• Coordinate family-related scheduling, school calendars, and personal appointments
• Manage home maintenance schedules, service calls, and vendor follow through for one or more residences
• Assist with the management of pet care, including walking the dog(s) and scheduling/facilitating veterinary appointments
• Conduct research on a wide range of topics and compile concise, actionable summaries for the CEO’s review
• Plan and coordinate special events, dinners, and high-profile social engagements on behalf of the CEO
• Facilitate ordering meals from the onsite office café and/or outside restaurants; follow through on delivery as needed
• Ensure the CEO and family cars are kept with full gas…