Secretary, Administrative​/Clerical

## Secretary Apply:
On Site:
Muni Courts Clayton:
Full time:
Posted Yesterday:
End Date:
November 1, 2026 (21 days left to apply):
JR108
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**** Job Description

Summary:

** Perform a variety of administrative work by providing secretarial support to a manager or defined unit.
Providing clerical support directly for a manager or defined unit distinguishes this job class from other Office Administration job classes.
2% additional hourly pay rate increase for every five years of completed County Counselor’s Office service, with a maximum pay adjustment of 16%, in the County Counselor’s Office, for employees in these positions on 06/16/2019. 10% additional hourly pay rate increase in the County Counselor’s Office, for employees in these positions on 11/24/ 2024. 10% additional hourly pay rate increase in the Family Court, for employees in these positions on 11/24/ 2024.

10% additional hourly pay rate increase in Justice Services, for employees in these positions on 11/24/2024. 9% additional hourly pay rate increase in the Prosecuting Attorney’s Office, for employees in these positions on 11/24/2024.
$6.00 increase for positions in Transportation & Public Works and Parks & Recreation (10/27/2024) when reporting for emergency snow removal services as required in the job class summary
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* Job Description:

** Legal Department Secretary Position – Delinquency  Position Summary This position will provide comprehensive, confidential administrative and secretarial support to a team of nine attorneys, one managing attorney and one director. The ideal candidate possesses excellent communication skills, succeeds in a fast-paced environment, and excels at handling sensitive information with the highest discretion.

Responsibilities Draft and prepare formal legal pleadings, e.g. Petitions, Amendments, Motions to Modify, and Certifications for the Court’s E-Filing System. Draft and distribute specialized correspondence, such as Safe School Letters.

Prepares and distributes legal and administrative materials to the Deputy Juvenile Officers (DJOs) and Victim Advocate of the Court. Prepares and emails Certification documents to the Prosecuting Attorney’s Office.

Accurately enters, updates, and manages case information in SMC, e.g. docket entries, charges, dispositions, etc.

When applicable, enter and process information on referrals that have been screened in SMCs.Serve as a point of contact by answering phone calls and professional inquiries from law enforcement agencies, outside counsel, and school districts.

Exceptional verbal and written communication skills, with the ability to interact professionally with court officials and legal peers.

Maintain, organize, update, and process attorney files for upcoming Court Hearings and Hearings held. Update and track the specialized  Red Files  spreadsheet.

Advanced proficiency in Microsoft Office (specifically Word) and professional email management within Outlook and shared mailboxes.

Meticulous attention to detail, strong organizational skills, and a proven track record as a dependable team player.

Position Type:
Full-Time Application instructions:  
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* Minimum Qualifications:

** Equivalent to three years of experience in a general office environment.