IP Patent Paralegal - Chemical Science

IP Patent Paralegal – Chemical Science at Polsinelli

Join a dynamic team as an IP Patent Paralegal supporting our Chemical Science Practice Group. Hybrid work is available and preferred locations include Chicago, Edwardsville, Kansas City, or St. Louis.

Seniority level:
Mid‑Senior level |

Employment type:

Full‑time | Job function:
Legal | Industries:
Law Practice.

• Manage docket and patent prosecution practice for assigned global client portfolios.
• Review, prepare, and file patent prosecution applications and supporting documentation with the U.S. Patent and Trademark Office and/or WIPO, as well as manage international patent filing requests and other documents for various countries.
• Review, prepare, and file multiple patent application types, including Provisional, Non‑Provisional, Track 1, Design, PCT, US National Stage, Convention Filings, as well as coordinate international filing.
• Prepare and file documents including, but not limited to Notice to File Missing Parts, Foreign Signature Documents, Formal Documents, responses to Office Actions, Issue Fee Transmittals, and Information Disclosure Statements, etc.
• Review incoming correspondence from the USPTO, WIPO, and/or international associates regarding status of patent applications, including Official Filing Receipts, Publications, Notifications, Assignments, Notice of Allowances/Acceptances, and Letters Patent documents. Ensure accuracy of contained information and when necessary, prepare and file necessary documents to correct errors.
• Review, prepare, monitor and update IDS charts client portfolio spreadsheets as needed.
• Prepare, maintain and update reports for clients regarding status of applications and patents, as well update client dockets and sending reminders to attorneys, international counsel, and clients as needed.
• Exceptional verbal and written skills with clients, internal and external counsel, USPTO personnel and vendors, as well as administrative and management skills to coordinate project management and handle substantive tasks for multiple high‑tech IP cases and/or portfolios.
• Effectively set priorities, meet deadlines and manage multiple projects, including preparation and maintenance of internal docket reports, charts, meeting agendas.
• Responsible for case and file management, including uploading communications and documents to docketing and DMS systems, as well as maintaining and updating files and client portals and attending any status meetings.
• Perform research and compile data as requested.

• Knowledge of USPTO, PCT, and international patent rules and procedures.
• Proficient in filing with U.S. Patent and Trademark Office and ePCT.
• Knowledge of Chemical Formulas and Sequence Listing.
• Proficient in understanding IP docket and deadlines and maintaining Secondary Docket.
• Strong attention to detail, communication, and interpersonal skills.
• Strong organizational skills and ability to prioritize multiple projects.
• Proficient in Microsoft programs (Word, Excel, PowerPoint, Outlook, Adobe).

• 5+ years IP experience, supporting pharmaceutical portfolios and university clients.
• Docketing knowledge and experience, with CPi software experience preferred.
• Paralegal Certificate.

Salary range: $110,000 – $150,000 based on experience.

Paid time off, sick time off, referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance,  insurance, long‑term disability benefits, short‑term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.