Safety Administrative Specialist

We are seeking a qualified Administrative Specialist to join our safety team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. Bilingual - Spanish Speaking.

Specific knowledge of construction management and safety documentation is a strong plus. Ability to accurately document safety project statistics is required. Ability to track safety training completions is required. Ability to create safety materials is required. Use of power point is strongly preferred. Ability to work with project staff, safety professionals and leadership is required.

The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office).

Provide exceptional internal and external customer service, over the phone and in person.

Desire to learn construction management terminology and processes.

Responsibilities

• Review and tracking documents
• Docu Sign
• Work in Viewpoint/Procore
• Manage & Maintain office supplies
• Manage & Maintain breakroom supplies
• Fed Ex
• Copier Management
• Greet Guests
• Scanning/printed as assigned
• Social & Volunteer Committees
• Learn workflow of documents for a given project(s)
• Docu Sign (review & prepare documents)
• Communicate with project team on updates regarding documents.
• Procore (we can provide training) - enter and track COI info, upload documents and assist project team with any procore needs.

Requirements

• Minimum of 3 to 5 years of administrative experience
• Construction industry experience (preferred but not required)
• Strong communication skills
• Proficiency in Microsoft office

Physical Requirements:

• Prolonged Sitting:
  Ability to sit for extended periods while working at a desk or computer.
  
  • Manual Dexterity:
  Frequent use of hands and fingers for typing, writing, filing, and operating office equipment.
  
  • Visual Acuity:
  Ability to read printed materials and computer screens for long durations.
  
  • Hearing Ability:
  Sufficient to understand verbal instructions, participate in meetings, and answer phones.
  
  • Mobility:
  Occasional walking, standing, bending, or reaching to access files, office supplies, or attend meetings.
  
  • Lifting:
  Ability to lift and carry office materials or boxes weighing up to 20–25 pounds.
  
  • Speech Clarity:
  Clear verbal communication for phone calls, presentations, and team interactions.

Equal Employment Opportunity Statement:

BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

Employment is contingent upon the successful completion of a background check and drug test