Administrative Specialist

Administrative Specialist
- BE&K Building Group

We are seeking a qualified Administrative Specialist to join our team. The ideal candidate will be an organized, detail‑oriented individual who can multitask and work independently. Proficient in MS Office. Must have experience supporting Cost Control. Knowledge of construction management is a strong plus.

The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office).

Provide exceptional internal and external customer service, over the phone and in person.

Desire to learn construction management terminology and processes.

Public Notary as a plus.

• Review and track documents
• Docu Sign
• Work in Viewpoint/Procore
• Manage & maintain office supplies
• Manage & maintain breakroom supplies
• Fed Ex
• Copier Management
• Greet Guests
• Scanning/printing as assigned
• Social & Volunteer Committees
• Learn workflow of documents for a given project(s)
• Docu Sign (review & prepare documents)
• Communicate with project team on updates regarding documents.
• Procore (training provided) – enter and track COI info, upload documents and assist project team with any Procore needs.

• Minimum of 3 to 5 years of administrative experience
• Construction industry experience (preferred but not required)
• Strong communication skills
• Proficiency in Microsoft Office

• Ability to sit for extended periods of time
• Ability to use a computer for prolonged periods
• Occasionally required to stand, walk, and reach with hands and arms
• Ability to lift and carry office supplies and equipment up to 20 pounds

BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

Employment is contingent upon the successful completion of a background check and drug test.

• Mid‑Senior level

• Full‑time

• Administrative

• Construction