Documentation Specialist

EPEC Solutions, Inc. is a distinguished provider of UL 891 low voltage switchboard equipment, specializing in designing, manufacturing, and supporting innovative industry-specific solutions. The company's expertise serves key sectors, including renewable power with solar collection and energy storage solutions, as well as data centers with switchboards, skids, power PDUs, and RPPs. EPEC Solutions, Inc. is recognized for its commitment to delivering tailored, high-quality systems that meet the unique needs of its clients.

As an industry leader, the company is dedicated to driving innovation and supporting the success of the industries it serves.

EPEC Solutions, Inc. is a distinguished provider of UL 891 low voltage switchboard equipment, specializing in designing, manufacturing, and supporting innovative industry-specific solutions. The company's expertise serves key sectors, including renewable power with solar collection and energy storage solutions, as well as data centers with switchboards, skids, power PDUs, and RPPs. EPEC Solutions, Inc. is recognized for its commitment to delivering tailored, high-quality systems that meet the unique needs of its clients.

As an industry leader, the company is dedicated to driving innovation and supporting the success of the industries it serves.

The Documentation Specialist manages the documentation lifecycle of customer orders from order release through final documentation. Acting as a critical bridge between the sales, engineering/drafting, and production teams, the Specialist ensures that drawings, revisions, and approvals are accurately tracked, correctly filed, and communicated to the right people at the right time. This role places heavy emphasis on accuracy, attention to detail, organization, and proactive follow-ups to keep projects moving forward and on schedule.

The position focuses primarily on switchboard orders, along with some auxiliary equipment orders from partners and vendors, and includes change-order work and cross-functional coordination throughout each job.

• Job tracking: track assigned jobs from order release through drafting, customer approval, release to production, and final documentation, using the department's tracking tools.
• Drafting coordination: monitor the drawing pipeline and coordinate with engineering and drafters on drawing status, due dates, and priorities; follow up to keep work progressing within lead-time commitments.
• Drawing release & approval: issue drawings to customers, track approval status against the required approval window, and proactively follow up so approvals stay on schedule.
• Change orders & revisions: evaluate incoming changes — distinguishing clarifications, technical information, and bill-of-material changes — route them appropriately to sales and/or drafting and track each revision through re-release and final approval (if required).
• Release to production: release approved jobs by updating the tracking systems, notifying production scheduling, and saving approved files to the server as documented proof of approval.
• Records & version control: maintain accurate, up-to-date records and clear version control of drawings, approvals, spec sheets, manuals, and the product/breaker documentation suite.
• Final documentation: prepare and issue final documentation packages (manuals, latest drawing sets, and documentation-suite links) upon shipment.
• File management: keep job files and department repositories organized, accurate, and easy to retrieve.
• Cross-functional communication: communicate proactively across sales, engineering, and production; read and interpret order and email threads to understand each job's context and history.
• Risk…