Contracts and Procurement Analyst

Overview

The Town of Clayton is seeking a Contracts and Procurement Analyst for the Finance Department. Salary Grade SG 405, starting $60,775. Work located at Town Hall Clayton, NC. The analyst manages contract administration, construction procurement, RFP/RFQ solicitations, and IT procurement in accordance with North Carolina statutes, town policy, and federal regulations.

• Manages complex procurement functions across all town departments.
• Provides expert consultation to procurement staff and management.
• Reviews and routes all contracts, ensuring adherence to statutory and town guidelines.
• Verifies accuracy of signature, insurance, bond documents and tracks contract execution status.
• Manages amendments, change orders, and purchase orders associated with contracts.
• Assists with construction procurement: meets department bids, attends pre‑bid meetings, reviews bids, and sends award notifications.
• Leads planning and execution of formal solicitations (RFPs, RFQs) for professional services, IT software, and maintenance.
• Coordinates with department pre‑bid/pre‑proposal conferences and facilitates evaluation committees.
• Ensures fairness, transparency, and competition throughout all procurement processes.
• Maintains thorough records of all procurement and contracting activities for audit and legal compliance.
• Supports development and maintenance of the town’s electronic contract routing system.
• Assists in training procurement staff, updating procurement policy, and providing subject‑matter expertise.
• Recommends and implements process improvements to increase efficiency and compliance within the procurement lifecycle.
• Represents the procurement division in cross‑departmental meetings and external engagements when needed.
• Serves as liaison with vendors, contractors, and consultants to clarify requirements and resolve procurement or performance issues.
• Performs other duties as assigned by the Procurement, Contracts, & MWBE Manager.

• Knowledge of public or municipal purchasing methods, principles, and legal requirements governing town purchases.
• Experience with grant awards, volume buying, and competitive bidding practices.
• Proficiency in Microsoft Office and related procurement software.
• Strong analytical and quantitative research skills; ability to apply critical thinking.
• Excellent oral and written communication, customer service orientation, and professionalism.
• Ability to administer and manage procurement processes and monitor program compliance.
• Strong computer skills with relevant software applications, including spreadsheets, databases, and Office 365.
• Bachelor’s Degree and 4–6 years of progressively responsible contracts, construction, IT procurement experience; certification as a CLGPO or equivalent desirable.
• Must have experience with financial management systems.
• Preferred:
  North Carolina municipal or state government certifications, construction procurement or IT experience.

• Retirement pension plan.
• 401K membership.
• Paid vacation and sick leave.
• Holiday leave and state health plan.
• Various additional benefits available.

The Town of Clayton is an Equal Opportunity Employer.