Contracts & Shutdown Services Coordinator

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well‑being of people around the world. We are leaders in plasma‑derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

The Contracts & Shutdown Services Coordinator supports biannual shutdowns at Grifols Therapeutics Inc. in Clayton, NC by coordinating cross‑Business Unit planners to deliver a single integrated site schedule with embedded safety/QA gates and operational blackout periods. The role manages day‑to‑day vendor and contract activities (sourcing through onboarding, SOWs, change orders, compliance/performance tracking), establishes SOPs, playbooks, and RACI, and drives continuous improvement (observe → identify → propose → implement → sustain).

The Coordinator thrives in ambiguity, sets clear expectations, communicates proactively, resolves resource conflicts, ensures permit/audit readiness, and maintains disciplined documentation. The role partners with NA Facilities on cost accruals and savings, supports standardized execution across sister sites on the East Coast, and may travel to Canada as needed.

• Establishes shutdown planning standards, scope freeze, and stage gates, and coordinates planners across all site Business Units.
• Owns the integrated site‑wide schedule by merging BU plans, validating critical paths, and embedding funding/QA gates and operations blackout periods.
• Publishes dependencies and constraints, resolves shared‑resource conflicts, and maintains a clear escalation path.
• Sets clear expectations, delivers timely and accurate communication, and proactively follows up with stakeholders at all levels.
• Partners with Procurement, Legal, and Safety on sourcing, bids, evaluations, awards, onboarding, and vendor mobilization.
• Drafts and maintains vendor Scopes of Work, sets service levels, defines deliverables, documents and manages change orders, and tracks compliance and performance.
• Reviews contracts for obligations, terms, and risks, and enforces vendor adherence to site policies and regulatory standards.
• Creates clarity in ambiguous situations by defining roles, priorities, and decision criteria, documenting assumptions, managing open items, and driving alignment across teams and vendors.
• Supports safety programs such as LOTO, confined space, and hot work, coordinates risk assessments and pre‑job briefs, and ensures training and audit readiness.
• Drives continuous improvement by observing workflows, identifying risks and inefficiencies, proposing changes with cost‑benefit analysis, updating SOPs, playbooks, and RACI matrices, and sustaining improvements through training, audits, and lessons learned.
• Coordinates with North America Facilities specialists to ensure proper shutdown cost accruals and identifies savings opportunities while protecting safety and quality.
• Prepares status updates, issue logs, decision memos, and post‑event summaries, and maintains accurate documentation and dashboards.
• Facilitates standups and planning meetings, records actions, and drives items to closure.
• Coordinates facility and utility actions resulting from audits, tracks closure plans, and maintains evidence repositories for compliance.
• Aligns vendors and execution across sites by distributing templates, checklists, and best practices to standardize delivery.
• Collaborates with stakeholders to anticipate challenges and applies a solution‑oriented approach to problem solving.
• Travels to Canada as needed to support shutdowns, collaborate, train, or coordinate with vendors.

• Bachelors Degree in Engineering or related field preferred, Associates Degree required.
• Note:
  
  Depending on the area of assignment, directly related experience or a combination of directly related education and experience and/or competencies may be considered in place of the stated requirements. Example:
  If a job level requires a Bachelor’s…