Office Associate, Outpatient Hidden Valley Lake

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.

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• Cost Accounting Type:
  Variable Direct
• Exempt:
  No
• Performs the secretarial, medical records, insurance authorization and admissions, duties in the absence of the Outpatient Rehab Therapy Office Coordinator. Provides support to the department in clerical areas while attending to other clinical needs of the Rehab Team as a Physical Therapy Aide. This position is represented by RCHEA.

• LINE OF AUTHORITY:
  Office Associate (Outpatient) - Director of Rehab Services

• EDUCATION AND EXPERIENCE:
  
  A degree in office administration or business preferred, or two to three years previous office administration/ secretarial related experience and/or training, or equivalent combination of education and experience.
• EDUCATION AND EXPERIENCE:
  
  Five years of experience as a P.T. Aide in Rehabilitation Services
• EDUCATION AND EXPERIENCE:
  
  High school graduate or GED
• EDUCATION AND EXPERIENCE:
  
  One-year college or technical school in office administration required
• LICENSES OR
  
  CERTIFICATIONS:
  
  A valid California drivers license when travel is required
• QUALIFICATIONS:
  
  Able to organize and maintain good follow-up
• QUALIFICATIONS:
  
  Able to relate well with other staff members and various other hospital personnel in a courteous professional manner at all times
• QUALIFICATIONS:
  
  Able to type quickly and accurately
• QUALIFICATIONS:
  
  Able to work independently with minimal supervision
• QUALIFICATIONS:
  
  Above average computer skills with knowledge of various software applications, including, but not limited to Microsoft Word, Word Perfect and Excel
• QUALIFICATIONS:
  
  Evidence of automobile insurance when travel is required
• QUALIFICATIONS:
  
  Utilizes good oral and written communication skills sufficient to meet the demands of the job
• QUALIFICATIONS:
  
  Working knowledge of medical terminology

• ACCOMMODATIONS:
  The physical demands and work environment characteristics described here are representative of those an employee typically encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the key responsibilities and essential functions.
• CONFIDENTIALITY:
  Employee must conform with all HIPAA and other confidentiality regulations as required by the job, department, or hospital.
• EQUIPMENT USED:
  General office equipment, including computer, printer, calculator, copy machine and other office equipment
• PHYSICAL REQUIREMENTS (a):
  This job requires frequent bending, squatting, kneeling, climbing, reaching above shoulders, sitting, walking inclines and declines, standing, talking, hearing, and performing repetitive hand motions. Vision requirements include close vision and the ability to adjust focus. The employee will occasionally lift boxes and/or supplies weighing up to 25 pounds. The employee must demonstrate lifting a 25-pound box from the floor.
• POTENTIAL EXPOSURE TO BLOOD & BODY FLUIDS:
  Category 1 for potential exposure to blood/body fluids. (Requires the performance of procedures or other tasks in the work routine that involve an inherent potential for mucous membranes or skin contact with blood, body fluids or tissues, or a potential for spills or splashes of them. Protective measures should be used while engaged in Category 1 tasks with exposure potential.)

• Admits all patients by inputting patient data in the AS400 hospital computer system.
• Answers departmental telephone, processing calls by taking down messages or answering questions and/or forwarding calls to other staff members as needed.
• Assumes responsibility for observing work schedule and job requirements, maintaining compliance with hospital policies including overtime, attendance, vacation, confidentiality, etc. and completes assigned projects in a timely…