Physical Therapy Aide Clearlake

Physical Therapy Aide (AHCL)

Perform secretarial, medical records, insurance authorization, and admissions duties and support the department during the absence of the Outpatient Rehab Therapy Office Coordinator. Provide clerical assistance while attending to other clinical needs of the Rehab Team as a Physical Therapy Aide.

• Cost Accounting Type: Variable Direct
• Exempt: No

• Answer departmental telephone, process calls by taking down messages or answering questions and/or forwarding calls to other staff members as needed.
• Assume responsibility for observing work schedule and job requirements, maintaining compliance with hospital policies including overtime, attendance, vacation, confidentiality, etc. and completing assigned projects in a timely manner.
• Attend and prepare minutes for rehab staff meetings.
• Communicate all referrals to therapists in writing/notification.
• Compile initial patient‑specific data, verify insurance coverage/benefits, and obtain authorization as needed for all therapy patients. Provide appropriate documentation and progress reports to insurance companies as needed.
• Compile patient charges accurately on a daily basis. Collect co‑pay from patient at time of service as required.
• Complete routine filing and retrieval of patient information as needed. Report deficiencies found in chart audits to appropriate staff, and/or supervisor.
• Identify problems and participate in the development of creative solutions within the department.
• Maintain and meet expectations on time for all competencies, license, certifications and education requirements as outlined by local administration, Adventist Health (AH), The Joint Commission (TJC), Centers for Medicare and Medicaid Services (CMS), and all other regulatory agencies.
• Order all office supplies for the specific facility.
• Participate in the general flow of office, i.e., bed changing, taking patients to treatment areas, providing gowns, etc.
• Participate in the Performance Improvement activities as requested or needed. Prepare and send all department mail (i.e. charges, interoffice mail, timecards and deposits) between the hospital and Outpatient Therapy Center.
• Process medical records by checking discharged patients charts for complete charting and therapist signature.
• Process monthly reports on all Medicare patients. Process monthly Medicare progress reports; obtain physicians and physical therapists signatures, and send copy to Patient Financial Services.
• Process subpoenas and record requests per hospital protocol.
• Schedule appointments for therapy patients on a regular basis.
• Track all patient visits as far as frequency and duration on physical therapy prescriptions within the guidelines of authorizations if applicable. Track patient specific data in computer on a daily basis (i.e., patient name/address/telephone number; diagnosis, prescription date, insurance information and dates attended physical therapy).
• Track Medi‑Cal TARs as needed and verify Medi‑Cal eligibility.
• Willingly perform other duties and innovations as assigned.

• Education and Experience: A degree in office administration or business preferred, or two to three years previous office administration/secretarial related experience and/or training, or equivalent combination of education and experience.
• Education and Experience: High school graduate or GED.
• Licenses or
  
  Certifications:
  
  A valid California driver’s license when travel is required.
• Qualifications: Able to organize and maintain good follow‑up.
• Qualifications: Able to relate well with other staff members and various other hospital personnel in a courteous professional manner at all times.
• Qualifications: Able to type quickly and accurately.
• Qualifications: Able to work independently with minimal supervision.
• Qualifications: Above average computer skills with knowledge of various software applications, including, but not limited to Microsoft Word, Word Perfect and Excel.
• Qualifications: Evidence of automobile insurance when travel is required.
• Qualifications: Utilizes good oral and written communication skills sufficient to meet the demands of the job.

• ACCOMMODATIONS:
  The physical…