Accounting Assistant

We are hiring an Accounting Assistant to join our team on-site at our Largo, FL headquarters. Reporting to the Senior Accounting Specialist, this position will initially focus on accounts payable, with opportunities to progressively expand into other areas of accounting, including accounts receivable, general ledger maintenance, payroll accounting, and month-end closing activities.

The ideal candidate is organized, detail-oriented, dependable, and eager to learn and grow professionally. They will play an important role in ensuring accurate and timely financial transactions, maintaining reliable records, and supporting the overall efficiency of the accounting function. This position offers an excellent opportunity to develop a broad range of accounting skills while taking on increasing responsibilities over time.

The initial focus of this position will be accounts payable and related accounting support activities, working under the guidance of the Senior Accounting Specialist.

• Process vendor invoices accurately and timely, ensuring appropriate coding, approvals, and supporting documentation.
• Match invoices to purchase orders, receipts, contracts, or other supporting records, as applicable.
• Assist with vendor payments, payment runs, and expense reimbursements.
• Maintain vendor records and respond to routine vendor inquiries regarding invoices and payments.
• Reconcile vendor statements and research discrepancies or outstanding balances.
• Review and code credit card transactions and employee expenses, as assigned.
• Assist with maintaining accurate, organized electronic and physical accounting records.
• Support accounts payable reconciliations and month-end closing activities.
• Follow established internal controls, company policies, and accounting procedures.
• Work closely with the Senior Accounting Specialist to learn company accounting processes, systems, and best practices.

As proficiency develops, responsibilities will progressively expand into other areas of accounting, with training and guidance provided. These may include:

• Assist with bank, credit card, and general ledger account reconciliations.
• Support accounts receivable activities, including customer invoicing, payment application, and follow-up on outstanding balances.
• Prepare journal entries and maintain supporting documentation and account schedules.
• Participate in monthly, quarterly, and annual closing activities.
• Help maintain general ledger accuracy through account research, reconciliation, and resolution of discrepancies.
• Assist with fixed asset records, prepaid expenses, accruals, and other accounting schedules.
• Gain exposure to payroll accounting and related reconciliations.
• Assist with financial reporting, cash flow tracking, and basic financial analysis.
• Support audit requests and provide documentation for internal and external reviews.
• Take on increasing responsibility for accounting processes as knowledge, experience, and proficiency develop.
• Assist with other accounting projects and departmental initiatives as needed.

• 2+ years of experience in accounts payable, bookkeeping, or general accounting preferred.
• High school diploma or equivalent required; associate or bachelor's degree in accounting, finance, or a related field preferred.
• Basic understanding of accounting principles and financial transactions.
• Familiarity with accounts payable processes, including invoice processing, expense coding, and reconciliations.
• High proficiency in Microsoft Excel and general computer applications.
• Experience with accounting software or an ERP system is a plus.
• Strong attention to detail, organizational skills, and ability to manage multiple…