Administrative Assistant

Administrative Assistant

Equix Energy Services is an energy and utilities contractor that provides high-quality pipeline and facility construction services. The company offers services in pipeline construction, gas distribution, horizontal directional drilling, facility construction and fabrication, and trenching services.

Tampa, FL

$51,000.00 – $56,000.00

• Prepares weekly and monthly reports for projects
• Collect and process timesheets
• Process weekly and monthly customer billings
• Prepare job documents, organize and file as needed
• Call in accurate locates for projects
• Maintain communication with field personnel to ensure locates are renewed timely
• Collect and submit credit card receipts
• Create work orders
• Assist with project closeout responsibilities
• Provide excellent customer service to clients, vendors and subcontractors
• Enter time for employees & equipment usage & production from the field to the corporate office
• Effectively communicate with employees, customers, managers, and other stakeholders
• Responsible for handling confidential information
• Other duties as assigned

• High School Diploma/GED or equivalent preferred
• A minimum of 2 years of prior administrative experience
• Construction industry experience preferred along with experience using Vista/Viewpoint
• Highly organized and detail-oriented
• Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals
• Works efficiently under tight time-frames, responds to requests in a timely manner and communicates effectively as a team player
• Ability to multi-task in fast-paced environment, including prioritizing activities, enhancing efficiencies and being organized
• MS Excel (macros, pivot tables, formulas, formatting) experience preferred
• Must have the ability to communicate and work with diverse personalities

• Multiple medical plan options
• Weekly pay
• Wellness program
• Dental and vision plans
• FSA and HSA options
• 401k savings plan with employer match
• Financial protection products
• Short and long-term disability, life, accident, critical illness
• Legal Shield and  plans
• Employer-paid life insurance
• Paid Time Off and paid holidays
• Employee assistance program
• Employee referral program
• Pet Insurance
• Education Assistance Program
• Health Advocacy Program

Equix is an equal opportunity employer, including veterans and individuals with disabilities.

Entry level

Full-time

Administrative

Administrative and Support Services