Staff Assistant II

Position Description

THE CITY OF CLEARWATER IS AN EQUAL OPPORTUNITY EMPLOYER Applicants must be legally authorized to work in the United States without the need for current or future visa sponsorship. City of Clearwater will not sponsor employment visas (e.g., H-1B, or any other work authorization status).

TARGET ENTRY SALARY: $48,673 – $ 51,106. DOQUnder general direction, the Staff Assistant II performs a wide range of highly-skilled administrative and clerical skills for various departments and situations within the city. Provides secretarial work and assistance for department heads. The Information Technology department is seeking an analytical and organized individual to complete our administrative team. This position entails processing payroll and coordinating travel and training for IT staff;

reconciling purchase card transactions; entering accounts payable requisitions, purchase orders and invoices; assisting in the preparation of budgets, chargebacks and billing verification; and performing other financial and personnel-related tasks primarily in Tyler ERP (Munis) software and Excel. CURRENT POSTING IS FOR THE INFORMATION TECHNOLOGY DEPARTMENT.

• Assists, supports, and facilitates the success of an assigned division through professional administrative and clerical work; serves a specific division head or department director.
• Types, transcribes, and takes dictation for letters, statements, reports, minutes, and other materials; types forms, reports, applications, examinations, and other materials from copy or rough draft.
• Maintains, organizes, and stores files of high volume and variety; handles documents, reports, and information from designated area or department according to standards and regulations.
• Composes routine correspondence and special materials from instructions; works with various individuals to meet the clerical needs of the department or area.
• Develops, creates, and prepares various professional materials needed for assigned department and objectives.
• Prepares and types reports according to established methods; handles payroll documents, vendor contracts, applications, permits, and other clerical information.
• Compiles, gathers, and prepares financial, statistical, or other specialized data pertinent to the operation of a department or unit.
• Operates a personal computer and related software including but not limited to word processing, spreadsheets, and electronic mail.
• Answers the telephone and/or greets the public, responds to inquiries, complaints, and requests, and provides information and assistance to the public or other municipal employees as related to department operations and procedures.
• Prepares or assists in the preparation of budgets, payrolls, cost, and other data.
• Performs a variety of functions within an organizational unit requiring knowledge of department policies and procedures and interpretation of administrative decisions.
• Based on area of assignment, may be responsible for the accurate and timely processing of payroll.
• Based on area of assignment, may serve as contact on day-to-day administrative issues associated with the P-card.
• Performs other duties as assigned.

• Licenses, Certifications, and Equipment: A valid State driver’s license is required.
• Education and Experience:
  
  High School Diploma, High School Equivalency Diploma or G.E.D. Certificate PLUS six (6) months of vocational training, supplemented by two (2) years of responsible office staff support work; OR an equivalent combination of education, training, and experience may be considered.

• Business English, spelling, and arithmetic
• Office practices, procedures, and equipment
• Record keeping, report preparation, filing methods, and records
• General office policies and procedures; computers and general office equipment
• Customer service principles

• Organizing work and setting priorities to meet deadlines
• Completing tasks given both orally and in writing
• Performing general office and clerical work
• Making arithmetic computations quickly and accurately
• Establishing and maintaining strong office relationships
• Transcribing and taking…