Administrative Assistant​/Receptionist

Position Summary:

Responsible for creating the first impression of Hydro-Dyne Engineering to new and potential customers and employees, both by phone and in person. Responsible for providing general administrative support to Management and other departments as needed.

Responsibilities Answers the phone in a timely manner and screens incoming calls, responding independently when possible or re-routing whenever necessary

Accurately takes and relays messages

Meets and greets all visitors; maintains visitor log, provides visitor badges or nametags and safety glasses for anyone entering the production area Presents a friendly, welcoming environment for visitors and employees alike

Compiles and distributes daily announcement and absence report email

Maintains calendar for time off requests and work travel

Receives and sorts incoming mail and deliveries; prepares and mails outgoing materials

Water plants and keep front office area organized and tidy Submits re-order recommendations and maintains supply closet

Monitors and restocks break room supplies as needed

Assists with Accounts Payable/Receivable documentation and related files

Maintain expense reports, assist with invoices, and simple bookkeeping tasks

Organize and process accounting documents for month-end/year-end closing

Performs general office duties including data entry, scanning, filing, faxing, and correspondence

Performs complex and confidential administrative functions; maintains digital and physical documentation, update databases, and handle confidential files with discretion

Assists with compilation of all Company literature as requested

Provides administrative support, including running errands, coordinating lunch arrangements, and preparing correspondence or reports

Assists all departments and performs other duties as required by Management Competencies & Qualifications High school diploma

Proficient in Microsoft Office (Excel, Word, Outlook)
Professional personal presentation

Customer service oriented

Knowledge of administrative and clerical procedures

Excellent communication skills, both written and verbal, in positive or negative situations

Highly organized with attention to detail

Adaptability/Flexibility - has the ability to adapt to changes in the work environment and deal with frequent change, delays or unexpected events

Self-motivated, comfortable working independently and as part of the team Ability to use initiative when needed

Excellent team member, driven to contribute to the team effort

Dependability - consistently at work and on time (or notifies if late or absent prior to being late of absent), follows instructions, responds to management direction

Willingness to learn and seek out new skills

Respect for the Company’s resources; treat company equipment, funds, time and co-workers with respect