Senior Paralegal

Overview

Position Summary:

The Senior Paralegal provides advanced legal and administrative support to the Head of Legal, the COO, and any external legal firms engaged by the Premier Family of Companies (PFOC). This position plays a critical role in supporting legal operations across multiple business units in the U.S. and U.S. Virgin Islands.

PFOC includes four highly regulated healthcare companies—an insurance company offering accident and health products, a care/case management company, a third-party administrator (TPA), and a podiatric medical group—along with a variety of non-healthcare entities. The Senior Paralegal supports litigation, contracting, corporate governance, regulatory compliance, and cross-functional risk management efforts. This role requires attorney supervision and frequent collaboration with business unit leadership.

• Manage service of process and coordinate litigation matters from intake to resolution.
• Maintain litigation case files, ensuring accurate electronic and physical recordkeeping.
• Coordinate discovery, including document preservation, collection, review, and production.
• Liaise with outside counsel, expert witnesses, and internal stakeholders.
• Track all critical litigation deadlines, ensuring timely compliance with court and regulatory requirements.
• Prepare litigation status reports for the Head of Legal and COO.

• Draft, review, and revise contracts (vendor agreements, provider agreements, NDAs, and service agreements) under attorney supervision.
• Assist with due diligence for new vendors, providers, and partnership evaluations.
• Maintain a centralized contract management and file retention system.
• Track renewals, expirations, obligations, and compliance requirements across all PFOC entities.
• Prepare contract status reports for the Head of Legal and COO.

• Assist with corporate governance tasks including entity maintenance, annual reports, licensure renewals, and regulatory filings across multiple jurisdictions (including U.S. federal, state, and USVI agencies).
• Serve as a Notary Public; must obtain commission within 60 days if not already active.
• Monitor proposed legislation, regulatory updates, and compliance requirements relevant to PFOC’s industries.
• Create, update, and maintain organizational charts and process maps for PFOC and its business units.
• Conduct legal research to support drafting of legal documents, opinion letters, guidance summaries, and compliance initiatives.
• Research new licensing requirements for business expansions or new operational territories.
• Support cross-functional compliance, audit, and risk management projects.
• Perform additional legal, regulatory, and operational tasks as assigned.

• May not provide legal advice, interpret law, or represent the company in any capacity reserved for licensed attorneys.
• May not bind PFOC or any business unit to a contract, agreement, or obligation without written approval from the COO and/or Head of Legal.
• May assist in drafting, editing, and preparing legal documents only under attorney supervision.
• Must adhere to the ethical guidelines established by the American Bar Association (ABA), the National Association of Legal Assistants (NALA), and applicable state and federal rules governing paralegal conduct.
• All work product, including research, drafts, templates, and documents, is the exclusive property of PFOC and must be returned upon separation.
• Must comply with all company policies, including confidentiality, data privacy, cybersecurity, and document retention standards.

Supervisory Responsibilities:

None

• Strong organizational, interpersonal, and motivational abilities
• Excellent written and verbal communication skills
• High attention to detail with strong analytical and reasoning capabilities
• Ability to manage competing priorities and work under pressure
• Resourceful, self-reliant, and proactive in problem solving
• Effective at managing multiple complex projects simultaneously
• Comfortable preparing and presenting…