Office Manager Part Time

Office Manager (Part Time)

Primary

Location:

Clearwater, Florida

Pace Mate is a Top 100 Healthcare Technology Company dedicated to cardiac remote monitoring and device management. Our flagship platform, PaceMateLIVE™, enables electrophysiologists, device clinics, and health systems to manage device patient populations securely and efficiently.

We are seeking a part‑time Office Manager who will support the team by managing schedules, communications, and administrative tasks to ensure efficient operations within the organization. Required hours are Monday‑Friday 9:00 am – 1:00 pm to be in the office; hours will vary depending on functions and events held at the office.

• Assist with meeting preparation, coordination, and manage the collection of content for the applicable PowerPoint deck.
• Lead the coordination of company events, including conferences and training, utilizing available resources from marketing, sales, and other company departments.
• Coordinate travel itineraries—booking flights, hotels, transportation for presenters, new hires, and external events—while managing travel‑related expenses.
• Coordinate office setup in preparation for meetings, including board meetings and other events.
• Coordinate presentation and general maintenance of the Florida office space.
• Assist in managing past‑due signatures for the C‑suite.
• Maintain basic knowledge of Pace Mate products and services.
• Assist in special projects as needed.
• Assist in ensuring consistency in practices and Pace Mate Mission, Vision, and Customer Service standards are met; adhere to the Code of Conduct and all Company Policies and Procedures; establish a positive and productive culture among project teams and maintain that culture through challenging project cycles and project setbacks.

• Meet attendance and punctuality guidelines.
• Display commitment to service improvement for our customers.
• Apply feedback to improve individual performance.
• Solicit customer feedback to improve service.
• Hold yourself accountable for getting the information you need to do your job.
• Adapt to changes in the work environment and appropriately incorporate new information.
• Deal effectively with a variety of people, personalities, and cultures.
• Exhibit objectivity and openness to the view of others, including customers.
• Offer assistance and support to co‑workers.
• Contribute to building positive team spirit and cohesiveness.
• Display an understanding of how the job relates to others, including customers.
• Balance team and individual responsibilities.
• Work proactively and cooperatively in group problem‑solving situations.
• Work actively to resolve conflicts.
• Develop positive partnerships and collaborate with peers within and outside of your own work group.

An individual must be able to perform each Essential Function of the job satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions. Nothing within this job description restricts management’s right to assign or reassign duties and responsibilities at any time.

• A degree in business administration, finance, or a similar field is a strong plus; candidates with an equivalent combination of education and experience will also be considered.
• High level of discretion and professionalism.
• Demonstrated strong leadership, management, and interpersonal skills.
• Ability to work in a fast‑paced team environment while remaining flexible to understand both business and technical perspectives.
• Ability to effectively communicate with individuals at all levels throughout the organization, both verbally and in writing.
• Experience with corporate communication and marketing is a plus.
• Experience a group is required; experience organizing large meetings is required.
• 4+ years of experience in an executive or business management role with a track record of department and team management is preferred.
• Excellent strategic planning, organizational, and prioritization skills.
• Ability to motivate, coordinate and ensure proper time‑management among team.
• Proficiency…